Administrative Support Professional Jobs

Blue Rose is seeking an Administrative Support Professional to support our work with a federal client in Pasadena, CA. This is an On-site role and is open to U.S. Citizens ONLY.

Successful candidates will be required to complete a full background investigation prior to any work starting.

In this role you will support The Earthquake Science Center. It is the largest USGS research center in the West and houses extensive laboratories, scientific infrastructure, and research facilities.

Duties are as follows:

• Assists the ESC Administrative Staff and Pasadena Office staff in scanning documents, copying, faxing, and filing
• Maintain inventory of and prepare requests for office supplies, office equipment (copier and printers) and services
• Correct discrepancies by resolving readily discernible order concerns in the most direct manner
• Assist Pasadena Office staff with meetings and conferences; prepares and mails invitations and agendas, arranges facilities and services, answers phone enquiries, sets out signage, and assists attendees
• Process, route, and distribute incoming mail to appropriate individuals or departments
• Assist Pasadena Office staff with mailings
• Receive and distribute incoming packages and prepares outgoing shipments
• Serve as the first USGS Pasadena contact for the general public and office visitors
• Ensure quality control of both mail in and online orders
• Report building maintenance problems to Caltech, from whom USGS Pasadena leases its facilities, and coordinate maintenance and repairs
• Maintain complete and accurate customer records, files, and archive materials
• Provide basic reception support such as answering calls and routing them to appropriate personnel and assisting office staff in miscellaneous clerical duties including assisting with keys or other access issues.
• Maintain postage meter for outgoing mail

REQUIREMENTS:

Candidates must:

• Be proficient with MS Office Suite
• Possess good communication skills

Pay Rate: $15.66 + $4.80 H&W

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