Administrative Support (20407349) Jobs

The City of Burlingame is accepting applications for part-time Administrative Support

Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization.

About

We recently asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories

• Colleagues
• Community
• Location
• The Work
• The Benefits

Browse the Burlingame Welcome Brochure for more information about why employees love working here:

Welcome Brochure

Description

Below you will find a general description of the position, however we are in need of someone to assist us with the following essential duties/tasks

The Parks and Recreation Department is seeking a qualified person for the position of Administrative Support (casual, part-time position).

• Prepare Commission agenda, post/notice, and take and prepare meeting minutes monthly.
• Process time cards every other week, Cal Cards monthly, and invoicing/payments weekly.
• Prepare Personal Action Forms.
• General office support (i.e., answering phones, computer input, customer service).
• Type and process lengthy reports.
• Provide information about the Parks Division and Tree related information.
• Order supplies and materials.
• Prepare correspondence, reports, and other materials for the Department Head, Superintendent, and Department.
• Resolve citizen concerns and complaints/refer to the appropriate party/department.

This is an entry level position performing general office work including mail processing, filing and data entry; typing a variety of correspondence, reports and forms; providing information and assistance to Planning staff. Must have excellent customer service skills and the ability to listen effectively and understand and follow instructions. Maintain accurate records, reports, files, etc. Attention to detail and the ability to work cooperatively with all those contacted in the course of employment is essential.

Ideal Candidate

Knowledge of: Modern office practices and procedures; basic mathematics; correspondence forms and correct punctuation, spelling, grammar and vocabulary; and basic records retention systems. Knowledge and ability to operate a variety of office equipment including personal computer, calculator, photocopier, scanner etc.

Ability to: Acquire a working knowledge of the functions, procedures and policies of the City and its operations; perform duties without immediate supervision; maintain accurate and complete records.

Skills: Knowledge of and experience working with various office equipment; computers and software, including Word, Excel & Outlook; calculator, photocopier, and scanner. Communicate clearly both orally and in writing with the public and office staff.

Benefits

Healthy Workplaces/Healthy Families Act of 2014 Paid Sick Leave Benefit. This benefit accrues at the rate of one hour for every 30 hours worked to a maximum benefit of 24 hours per year. There is no cash value associated with benefit. No other benefits are offered. This position is at will and is not part of the City's Civil Service System. There is no guarantee of hours and employment may end at any time.

Special Instructions

APPLICATION PROCESS

This recruitment is open until filled, however, applicants are encouraged to apply as position may close at any time.

Interested candidates must submit a completed online employment application. Applications submitted without completed supplemental questions will be considered incomplete and disqualified from this recruitment process. Your responses will be reviewed for appropriate grammar, punctuation, and content. Resumes are highly desirable, but a resume in lieu of a completed application will not be accepted.

Unless otherwise specified, ALL CORRESPONDENCE WILL BE CONDUCTED VIA THE EMAIL ADDRESS PROVIDED ON YOUR APPLICATION.

SELECTION PROCESS

The applications will be screened and a limited number of applicants possessing the most relevant qualifications will be accepted to participate in an oral interview. Recommendations for appointment to the position will be based on the results of the oral interviews.

Note: The City of Burlingame reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process.

PRIOR TO APPOINTMENT

Prior To Appointment, Candidates Will Be Required To

• Comply with The Immigration Reform and Control Act of 1986 and provide proof of identity and authorization to work in the United States at date of hire
• Pass a fingerprint check submitted to the Department of Justice

The City of Burlingame is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Closing Date/Time: Until filled