Administrative Specialist #W0036 Jobs

Title: Administrative Specialist #W0036

Hiring Range: Commensurate with experience ($19-$22/hr.)

Agency: Dept of Emergency Management

Location: Region 3 Office - 116 North Main St, Farmville, VA 23901

Agency Website: http://www.vaemergency.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Emergency Management is seeking an Administrative Specialist to provide administrative support to our regional office located in Farmville, VA (Region 3). This is a wage position, not to exceed 1500 working hours. This position is also not entitled to state benefits.
The Administrative Specialist will be responsible for coordinating the day-to-day operations of the office and performing a variety of administrative, program, technical, clerical, procurement, and office support duties. Duties include but are not limited to: answering telephones; scheduling, facilitating, and documenting meetings; establishing and maintaining files/records; monitoring and maintaining inventory of office supplies; composing a variety of documents and correspondence; assisting with the preparation of reports; maintaining various organizational platforms; maintaining a high level of professionalism; and performing other duties as assigned. This position will support the Chief Regional Coordinator with daily operational and administrative duties and response operations.
Our mission is to sustain a Commonwealth that is safe, secure and resilient. To that end, we are committed to establishing, promoting, and maintaining a work environment where diversity and inclusion are valued, and where all employees are respected, treated fairly, and given opportunities to develop and grow to their full potential.
All VDEM employees are designated as essential personnel and may be required to work during emergency situations such as inclement weather and natural or human-made disasters. This may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the Employee Work Profile.
This is a wage position, up to 29 hours per week Monday – Friday between the business hours of 9:00 am – 5:00 pm. Schedule may vary based on business needs.

Minimum Qualifications

• High School Diploma or equivalent
• Demonstrated experience using office equipment (computer, fax, printer, multi-line telephone).
• Considerable experience providing administrative support to include data entry, filing, and other related administrative duties in a professional setting.
• Ability to maintain positive working relationships with internal colleagues and external partners.
• Ability to multi-task, meet critical deadlines, and work with minimal supervision, either independently or on a team.
• Demonstrated experience using Microsoft Office Applications (Word, Excel, PowerPoint, etc.)
• Excellent communication (written and verbal), organizational, problem-solving, and customer service skills
• Working knowledge of office practices and procedures, proper grammar, spelling, and punctuation; and basic mathematics.

Preferred Qualifications:

• Experience with SharePoint, Microsoft Teams, and Google Suites is preferred.

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Applications will only be accepted online through the State Job website. Applications must include all work history and references. The decision to interview an applicant is solely based on the information provided in the application materials. Therefore, it is essential to provide enough information to make this assessment.
Employment is contingent upon satisfactory results of a fingerprint-based criminal history background check, Division of Motor Vehicle check, employment reference check, and E-Verify. The selected candidate must complete a State of Personal Economic Interests as a condition of employment, if applicable (Va. Code 2.2-3114). Other financial, credit, driving, or degree verification checks prior to employment may be required for certain positions. This position is restricted due to funding sources.
The hiring range for this position is negotiable up to the maximum hiring range listed in this posting. Offers will not be made outside of the hiring range.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.
The Virginia Department of Emergency Management is an Equal Opportunity Employer.

Contact Information:

Name: Human Resources

Phone: (804) 912-7254

Email: [email protected]