Administrative Specialist Jobs

OPEN DATE: 04/19/23 CLOSE DATE: 05/03/23 POSITION: ADMINISTRATIVE SPECIALIST - Job # 1110-SS.23.002 POSTING TYPE: Open Competitive DEPARTMENT: Social Services HOURS: Full-time PREFERRED HIRING RANGE: \$52,227.00 - \$58,756.00/annually (Salary Grade 106) FULL SALARY RANGE: \$52,227.00 - \$81,605.00/annually LOCATION: Hybrid; telework and in-person at Northern Service Center, West Saint Paul, MN UNION: AFSCME 306 CLOSE DATE: Open until 4:30 p.m. on 5/3/2023 Come join us at Dakota County and \"Be more\". Dakota County employs nearly 2,000 skilled individuals whose talents and contributions makes Dakota County a premier place to live and work. The work County government does is unique. Dakota County offers important careers the kind of careers that make a difference in people\'s lives. Dakota County welcomes and is inclusive of diverse people, backgrounds, and perspectives. The County aims to reflect the community and clients it serves and fosters an equitable and respectful working environment where everyone is empowered to be their authentic selves. The Administrative Specialist provides executive level support to the department Director or Deputy Director or Operations Manager including scheduling, correspondence, documentation, and event planning. Supports governmental committees as the liaison on behalf of the department. Performs skilled and responsible project management and administrative functions. Provides various advanced office administrative services at the executive and department level preparing reports and presentations, coordinating departmental events, training activities and management initiatives. Handles highly confidential personnel actions and benefits issues. Coordinates implementation of administrative department/division/county initiatives. DUTIES & RESPONSIBILITIES: These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position\'s management approved work schedule is required for all positions.

• Assists with developing internal work methods, establishing new procedures to facilitate infrastructure needs, and by participating as a team member.
• Provides communication services, including phone calling and screening, emailing, or personal discussion with people to give and gather information as requested.
• Manages assigned administrative information by tracking, updating, compiling, and preparing reports.
• Demonstrates a commitment to support cultural diversity County wide, actively supports the County\'s diversity initiatives, and works to address the needs of diverse and underrepresented communities.
• Provides administrative support to members of the Management Team, including director and deputy directors.
• Provides coordination and support of department special events, projects, and trainings. This may include planning and developing materials, producing handouts, arrange facilities and equipment, schedule speakers, catering, registration, invitations, tracking specific information, and mailings. Researches and organizes activities for events and purchase items as needed.
• Coordinates implementation of various county, division, and/or department initiatives, including development of training curriculum, conducting training sessions, representing the department on steering committees, serving as liaisons to appropriate departments.
• Other duties and tasks as assigned. ESSENTIAL FUNCTIONS: 1-9 KNOWLEDGE, SKILLS & ABILITIES AND WORK ENVIRONMENT: These are the competencies for the rol . Candidates must possess most but are not required to have all. Training may be provided. Required at time of hire: Ability to work effectively and diplomatically across all levels of the organization and with external partners. Ability to exercise initiative, discretion, trust and independent judgment. Ability to preserve confidentiality of sensitive materials and/or information. Skills and experience with Microsoft Office software and ability to operate personal computer equipment and peripherals. Demonstrates an understanding of and respect for the diversity of customers, co-workers, and supervisors, including individuals with a disability or whose first language may be other than English Ability to organize and reprioritize effectively Ability to communicate- acknowledge assigned tasks, provide updates as to the progress of completion, and notify individuals when tasks have been completed Demonstrated within 6-month probationary period: Knowledge of governmental organizations, administrative procedures, and operations. Skilled in tracking and evaluating processes and systems. Comprehensive knowledge of general office procedures, practices, and equipment. Knowledge of research techniques and basic evaluation, statistical analysis, systems analysis, and accounting principles WORK ENVIRONMENT: Work is performed within a County office building. Travel may be required for some positions. Lifting requirement of up to 20 pounds on an occasional basis. Frequent wrist and finger manipulation due to computer work, filing, compiling, or calculating. Equipment used may include, but is not limited to, computer, printer, scanner, peripherals, calculator, typewriter, telephone, Dictaphone, and copy and fax machines. WHO ARE WE: Dakota County is Minnesota s third largest county and home to more than 400,000 residents. Our motto is Be More and we strive every day to achieve excellence public service, with a focus on four values: Service, Integrity, People, and Innovation. SELECTION PROCESS: You submit an online application that includes supplemental questions We assign you a score based on your qualifications Top scoring candidates are referred to the hiring manager for interview consideration We conduct background and reference checks before hiring
• Performs other duties and functions assigned by the management team to support department functionality such as, but not limited to preparation and management of department-wide and community committee minutes and agendas, and oversight of staff development and training plans.
• Acts as a liaison to other county departments for personnel, benefits, and purchasing functions.