Administrative Manager Jobs

The Business Manager is responsible for overseeing the daily operations of the Culver City office and administratively supporting various departments. Duties include ordering supplies, building maintenance, report running, and analyzing data. Ensure the office is compliant with HIPAA regulations.

Job Duties:

• Maintains client confidentiality and protects agency operations by keeping information confidential, keeping HIPPA compliant
• Building Maintenance with the property management
• Protects clients and employees by adhering to all policies and protocols
• Other duties as assigned by the Program Administrator, Director of Services, or Operations
• Oversees employee First Aid/CPR recertification and coordinates Pro-ACT trainings company wide with department heads and clinical team
• Maintains safe working environment by complying with rules and regulations.
• Order and managing of office and program supplies
• Supports On-boarder as necessary with new hires
• Coordinates and distributes progress reports to Supervisors, Managers and/or Program Administrators
• Oversees client case file maintenance and archive storage practices
• Contributes to team effort by accomplishing related results as needed.
• Management of Petty Cash to department supervisors
• Greets & assists guests

Full-time, Non-ExemptReports to: SCIP Program AdministratorSchedule: M-F, 9 am-6 pmLocation: Culver City Office, on-site

Requirements

• Impeccable communication, both written and verbal, and presentation
• Tech savviness - the words like Excel and pivot table do not scare you, they excite you
• Positive attitude, empathy, and high energy
• Assertiveness and leadership to drive the execution of tasks
• A process mind to work in a high-volume environment
• Strong customer-facing and presentation skills with the ability to establish trust and credibility
• Minimum High School Diploma or equivalent
• Minimum 2 years experience in office management
• Ability to troubleshoot, and be resourceful to find solutions
• Minimum 1-year experience data analyst
• Must pass LIVESCAN (DOJ/FBI), provide DMV printout, proof of insurance, and current TB clearance
• Ability to think through problems and prioritize tasks based on their relative importance