Administrative Assistant/Reception Support

SOM, one of the most influential design firms in the world, is seeking innovative, creative, independent, and critical thinkers who aspire to the highest standards of excellence. Join our collaborative design practice as an Administrative Assistant/Reception Support for the opportunity to build a strong and thriving career.

Success at SOM Means

• Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
• Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.
• Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
• Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.
• Product: We strive for excellence in the concept, quality, and delivery of our work.
• Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.

Position Responsibilities: Reception

• Assist with minimal coverage on Tuesday, Wednesday and Thursday.
• Coverage of reception will be on Monday and Friday.
• First line of contact with clients and to ensure clients are assisted properly.
• Answer all incoming calls to the main number and appropriately route calls and/or provide answers to all inquiries.

Position Responsibilities: Administrative Role

• Manages and coordinates multiple calendars for Leaders including client meetings and team meetings.
• Supports and prioritizes the needs of assigned Leaders.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Prepares all travel arrangements and documentation including expense reports, timesheets.
• Ensures architectural licenses are updated and accurate along with maintaining AIA credits for recording with the Licensure Department.
• Functions as an active team member and liaison within the Partnership and Principal Administrative Group.
• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Flexible hours as required by the needs of business for projects and meetings.

Minimum Qualifications

• Effectively communicates with supervisors through timely and appropriate written, oral, and visual means.
• Advanced computer skills including document and presentation preparation; database creation and management; contact management; research and high proficiency in Microsoft Office and Google Workspace.
• Minimum of 2 years’ experience as a high functioning administrative assistant to senior leaders or equivalent corporate experience.
• Demonstrates strong organizational and time management skills.
• Demonstrates excellent interpersonal, written, and verbal communication skills.
• Exhibits initiatives, problem solving, and decision quality with a high attention to detail in a fast-paced environment.

Are you ready to join a team of creative professionals working on transformational projects around the world? Take advantage of this exciting opportunity to build a better future with SOM.

Our Benefits

Health and Wellness: Medical, dental, vision, disability, and life & accident insurance

Savings: 401K matching, pre-tax spending accounts, and employee discount programs

Work/Life Balance: Hybrid/Flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program

Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $58,000 – $65,000.

Our Culture

Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. Here, you’ll collaborate with industry experts on some of the most exciting and transformative architecture, engineering, and planning projects in the world.

We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices.

We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy and how to apply offline: www.som.com/employment_opportunities_and_policy

For more about SOM: www.som.com