Administrative Assistant (Project Coordinator)

Established in 1970, S-E-A, Ltd. is national forensic engineering firm recognized worldwide leader in forensic analysis, product testing, and investigation. Our firm provides a wide range of services to reveal the cause of product, material and/or structural failures. Our engineers and investigators serve nationally and internationally as analytical litigation experts. To learn more about S- E-A, please visit our web site at www.SEAlimited.com .
We are committed to adding a team and production oriented professional to our team who is comfortable with office technology!

• Please note that this is an in-office opportunity (not remote).

Essential Job Functions & Responsibilities

• Direct/usher guests, clients to the warehouse/lab as needed
• Handles meeting and lab exam scheduling
• Primary support person for a team of engineers
• Photo processing of engineer's site photos
• Handles verbal and written client communications
• Responsible for document proofreading and letter composition
• Primary support person for engineers/investigators in scheduling and tracking incoming and ongoing projects
• Maintaining and coordinating engineer's schedules of site inspections, depositions and changes to trial schedules
• Assist with managing incoming phone calls
• Spreadsheet creation, data entry and manipulation
• Provide support for performing conflict checks, including compiling, accuracy verification, and sorting of information for computer entry, and research/request further information
• Assist with office maintenance operations (stocking/tidying, technical issues, etc.)
• Regular and predictable physical presence in the office
• Research as needed
• Assist in annual file archival/purging process
• Interact with office maintenance workers. Direct/usher them to the warehouse/lab as needed
• Maintains electronic and physical office files and databases

Position Requirements

• Excellent reading, writing, and proofreading skills
• Must be comfortable with working in an office setting that is open to the public
• Must have strong organizational, interpersonal, communication, time management and critical thinking skills
• Very detail oriented
• Must have strong multi-tasking skills across multiple platforms
• A minimum of five (5) years of professional experience
• High level of proficiency in MS Office (Word and Excel; PowerPoint) and Outlook
• Bachelor's degree preferred, or commensurate experience

Physical Requirements

• Ability to bend and/or bend and lift
• Ability to carry/lift 50 lbs
• Ability to use a computer/keyboard and hold a telephone receiver while talking and taking notes
• Ability to file and carry folders
• Ability to answer phones
• Ability to communicate effectively with colleagues and clients
• Ability to maneuver around the office
• Ability to work at a computer for extended periods of time

SEA places a strong value and priority on diversity, equity and inclusion across the company. We believe these values result in a more enriched work environment for our employees and allow us to best provide to our clients. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.
SEA is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.