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Administrative Assistant I - Construction Services

Company

Michael Baker International
Address , Fayetteville, Nc
Employment type FULL_TIME
Salary $18.47 - $35.91 an hour
Expires 2023-06-18
Posted at 1 year ago
Job Description

JOB DESCRIPTION
CONSTRUCTION PRACTICE

Michael Baker International’s Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimators and safety experts. As new technologies evolve throughout the construction industry, innovative ideas are required to maintain and deliver successful construction projects.

DESCRIPTION

The Administrative Assistant I will serve as part of the administrative staff assigned to the I-95 widening projects with the primary workplace being at 4321 Fayetteville, Rd. Lumberton, NC 28358.

The Administrative Assistant will perform various clerical duties which will include typing, filing, copying, time sheet receiving and distribution, letter drafting, attending various monthly and biweekly meetings, generating meeting minutes, tracking, and documenting pay quantities-dollar figures for work items associated with the project.

Other job duties include but are not limited to:

  • Assist in printing and documentation
  • Support team with day-day to administration
  • Review of agreements, scope, items, compile pertinent responsibilities to track
  • Resolving customer issues.
  • Track action items, follow-up needs, and upcoming milestones/deliverables
  • Assist the project manager to prepare status reports and invoices
  • Prepare agendas
  • Organize and maintain file system, file correspondence and other records
  • Prepare ad-hoc templates, reports for the project as required
  • Assist team in client interface and provide information to project client as per directive from project manager, and other duties as assigned
  • Record and transcribe summaries of meetings
  • Keep the project team updated on new document versions and how to obtain access
  • Coordinate and arrange meetings
  • Maintain confidentiality of sensitive documentation

PROFESSIONAL REQUIREMENTS

  • Detail oriented as well as organized, and multitasker
  • Proficiency with Microsoft Windows and Office and working with Adobe preferred
  • Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels
  • Can work independently without much guidance
  • Understanding of construction projects, document control systems, and general accounting a plus, but not required
  • GED or High School diploma
  • Attitude toward continuous process improvement
  • 0-2+ years of related experience
  • Knowledge in state government related personnel policies, procedures and programs.
  • Experience with NCDOT a plus

COMPENSATION
The hourly range for this position is $18.47 - $35.91/hr. This will be dependent on the experience and expertise of the incoming candidate.


ABOUT US
Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.
Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.
We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.
We Make a Difference.
Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. As a covered federal contractor, Michael Baker International is required to comply with Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, and its implementing guidelines. If the federal vaccine mandate is found to be valid and enforceable, this will include ensuring that all covered employees are fully vaccinated for COVID-19, except in limited circumstances where there is a legal entitlement to an accommodate. In addition, you may be subject to current or future state or local COVID-19 vaccine mandates that could become a condition of your employment based upon your work location or involvement on a project. Accordingly, Michael Baker encourages you to provide satisfactory proof that you are "fully vaccinated" for COVID-19 so as to ensure compliance with any potential applicable federal, state, or local laws. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.
EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.