Smart Buildings Project Administrative Coordinator - Morristown, Nj

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives.

Project Coordinators provide administrative project support for Project Managers and Operations Managers during the execution phase of projects by coordinating with other departments and business functions. Why is the Project Coordinator so important? In this role, your expertise enables Project and Operations Managers to focus on job execution while ensuring the implementation of our core business processes. You are the hub for all projects, ensuring the end goal of customer satisfaction is accomplished by seamless project transitions.

As a Project Coordinator, you will:

• Act as liaison between various stakeholders, coordinating with the planning office on permit status, and supporting the Project Manager in acquiring necessary database and software files
• Manage financial and billing-related tasks, including notarization of customer-required documents and adjustment of plan costs in SAP as necessary
• Facilitate procurement processes, handling purchase requests for both subcontractor labor and project-related graphics and programming, while ensuring seamless coordination of subcontractor paperwork
• Oversee project documentation and scheduling, ensuring proper filing, timely scheduling of project turnover meetings, and comprehensive completion of all closeout checklist items prior to project closure
• Monitor and manage project costs and time tracking, providing daily updates to the Project Manager on cost variations, and informing the Operations Manager about unsubmitted timesheets

You will make an impact with these qualifications:

Basic Qualifications:

• High school diploma or state-recognized GED
• Experience or knowledge of financial transactions/billing, along with the ability to read and understand contract documentation
• Qualified applicants must be legally authorized for employment in the United States without the need for employer-based sponsorship now or in the future
• Moderate-to-extensive experience with Excel, Microsoft Office proficiency, and business software systems (e.g., SAP)
• Must be a Notary Public OR must obtain a Notary Public designation from the State that this position resides within the first 3 months of employment

Preferred Qualifications:

• Familiarity or experience within any of these industries (or similar construction industry): HVAC, Fire Alarm, Security Systems, Construction, Mechanical, Electrical, Plumbing, Elevator etc. preferred

You’ll benefit from:

• The pay range for this position is $47600 - 88400 / year. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.
• Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html

Ready to create your own journey? Join us today and help create a better #TomorrowWithUs!

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Diversity, Equity, and Inclusion:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us. Learn more about our commitment to DEI here.

Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.

#LI-DRR #RSS

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