Administrative Assistant Jobs

Part Time | Day Shift | No Weekends!

• Pay between $22-25/hour ** (based on experience)

Our Mission of Caring extends not only to the individuals we serve but also, to our employees. We are committed to Superior Staffing Ratios and require no mandated shifts.

• Trusted Care Since 1882! -

Responsibilities Of The Administrative Assistant

• Prepare daily check register for bookkeeping department.
• Type correspondences for the "Friends" for events as needed.
• Maintain files.
• Handle the Administrator's daily postal mail.
• Complete and file Federal and State forms/reports as needed.
• Distribute purchase orders to department heads as needed.
• Schedule meetings for the Administrator; prepare meeting materials and provide comprehensive coordination for the same.
• Send out sympathy letter/card to family when a resident expires.
• Create tracking mechanisms and routine reporting, based on Administrator requests and needs.
• Assist nursing with Nursing Policies Manual as needed.
• Complete mailings as requested.
• Field inquiries from families that come into the Administrator's office; provide information and assistance to families via telephone, email, and in-person.
• Assist other staff in the facility regarding secretarial duties as needed. (ie., reports for nursing, social services, resumes, audits.)
• Compile information for, and complete, ad-hoc reports for Administrator as needed.
• Send out family survey (deaths or discharges) every month.
• Update contract book as needed.
• Take and maintain minutes of meetings as needed.
• Answer correspondence of the Administrator as requested.
• Assist in planning events outside of the facility. (ie, special sessions, meetings, retreats.)
• Assist with preparation for Annual Meeting of the Corporation annually.

Qualifications For The Administrative Assistant

• Experience with office equipment including computers, tablets, copy machines, fax machines, and multi-line telephones.
• Possess the ability to multi-task.
• Able to work independently with minimal supervision, and as a part of an interdepartmental team.
• Ability to communicate well with others in a pleasant, professional, and courteous manner.
• High School Diploma.
• Strong computer skills including Outlook, Word, Excel and PowerPoint.
• Exceptional and tactful communication skills, both orally and in writing.

What does Saint Elizabeth Community offer employees?
Our Holistic Benefit Options Encompass Your Health And Wellbeing, Your Individual And Family Needs, Your Professional Growth, And More By Including

• Competitive pay, including shift & weekend differentials
• Free CNA Training program
• Blue Cross Blue Shield Health Insurance & Delta Dental Insurance offered for employees working 20+ hours/week
• Childcare Reimbursement Program
• Career advancement & training opportunities to support individual employee goals
• Employee Referral Bonus
• 403B Employer Contribution Plan
• Tuition and Loan Reimbursement
• Flexible Scheduling Options

Why choose Saint Elizabeth Community?
We are a non-profit community, providing quality care to older adults and people with physical disabilities. Trusted Care Since 1882, we have been committed to supporting our community with compassionate and innovative care! Saint Elizabeth Community includes 7 beautifully maintained Rhode Island locations offering apartments for Independent Seniors, Home Care Services, Adult Day Centers, affordable Assisted Living, Skilled Nursing, Rehabilitation, and more!
Apply today to contribute to, and personally experience the Saint Elizabeth Community Mission of Caring.
EEOC: We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.