Executive Assistant Jobs

Collette is seeking an Executive Assistant to assist Collette’s President, Chief Customer Experience Officer, and Executive Vice President of Global Sales. This is a hybrid position based out of our Pawtucket, RI headquarters.

About Collette: Let Us Show You the World

There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest industries when you join the Collette team! As the longest-running tour operator in North America, our family-owned business leads the industry in innovation and expertise. Collette’s passionate team works hard to fulfill travel dreams and is always looking for talent that will help to shape the company’s future. Being part of the Collette team means having a willingness to grow, a desire to learn and ask questions, and a zest for seeing the world. From giving back to local communities to creating incredible experiences for a world of travelers and being part of a value-oriented team that cares for one another – Collette is all about the people. So, what are you waiting for? Your journey starts here.

Job Summary:

The Executive Assistant will proactively manage routine and impromptu tasks, directly assisting Collette’s President, Chief Customer Experience Officer, and Executive Vice President of Global Sales. Given flexibility to exercise good judgement, the Executive Assistant is entrusted with ongoing administrative tasks as well as special projects and will help maintain the best possible balance with multiple priorities. The right candidate will have excellent written and verbal communication, comprehension, and organizational skills and will conduct themselves professionally.

Primary Functions:

• Learn to reference, edit, and maintain data in various company software programs
• Act as liaison between the executive’s and all internal departments and external business associates to ensure that pressing matters are attended to in an efficient manner
• May host and narrate presentations in-person and via Zoom, Teams, etc. ranging from a few to hundreds of participants
• Communicate on the executive’s behalf with company executives, management, and key partners
• Arrange detailed travel plans, and compile documents for travel-related meetings
• Monitor progress on various companywide initiatives and keep track of items requiring the executive’s attention
• Compose, prepare, and review correspondence that is often confidential
• Act as a guardian of the executive’s calendar, using discretion as needed and identifying necessary calendar entries to initiate
• Independently drive special projects in the realms of Marketing, Sales, CRM, Tours, and other companywide initiatives
• Track credit card expenditures and assist in the monthly reconciliation process
• Set up meetings and proactively manage conflicts or changes

Knowledge and Skills:

• Excellent interpersonal skills including tact and diplomacy
• Ability to maintain professional discretion with sensitive and privileged information
• Proactive & detail-oriented with strong organizational skills
• Minimum of 3-5 years of experience.
• Strong communication skills, both verbal and written
• Ability to exercise good judgment
• Proficient in MS Office including Word, Excel, Outlook, and PowerPoint
• Demonstrated ability to provide high-level administrative support
• Ability to produce timely output in a fast-paced environment
• Ability to prioritize administrative duties: demonstrated ability to handle multiple projects and details simultaneously
• Bachelor’s Degree required.
• Ability to work cooperatively with staff inside and outside of the department

Starting Annual Salary: $60,000.00 - $90,000.00