Administrative Assistant Jobs

City: Chesterfield Job Title: Administrative Assistant GENERAL DESCRIPTION: Provide administrative and clerical support to the security team. Performs duties in the payroll, benefits and supply support to the security team and all supported accounts. Processes all new hire personnel to include verification of qualifications and preparation of personnel files. Performs other duties as assigned by the management team. RESPONSIBILITIES/DUTIES: Essential functions may vary depending on department size, organizational structure and/or geographic location. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Other duties, not listed below, may also be assigned. The incumbent:

• Demonstrated knowledge of office management, working with payroll systems, accounts receivable and accounts payable.
• Other duties as assigned. SUPERVISORY DUTIES: No Supervisory duties assigned to this position. MINIMUM QUALIFICATIONS: The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location. Knowledge:
• Two years of experience including payroll, benefits and HR support functions
• Ability to facilitate progressive change, getting along with other employees, following directions and continually improving.
• Liaison with corporate HR on all personnel matters concerning Officer pay, benefits, leaves of absence, employment verification, garnishments and FMLA .
• Math skills to include calculating fractions and percentages.
• Controls the daily administrative operation of the security office under the direction of the Director. Primary reception duties for both walk in traffic and telephone communications.
• Ability to be a hands-on, results oriented employee, handling multiple priorities simultaneously.
• High School Diploma required, Associate degree preferred or equivalent experience.
• Meets regularly with managers to proactively address administrative, personnel and payroll matters.
• Strong oral and written communications skills.
• Experience creating spreadsheets, composing correspondence, managing and updating databases, and creating presentations, reports and documents. Skills/Abilities:
• Strong computer skills required with emphasis on MS Office products (Word, Excel, Power Point and Outlook).
• Evidence of ability to work autonomously using sound judgment working in a team-oriented management environment.
• Will be assigned projects from time to time and will have to meet operational time constrains and provide updates as requested.
• Will maintain employee information, personnel tracking information and post updates to the server for office use
• Carries out all responsibilities in an honest, ethical and professional manner.
• Work with a sense of urgency when given project deadlines.
• Superior planning, organization and administrative skills.
• Maintains personnel records and ensures proper filing and safekeeping of employee privacy based on corporate policy and local filing procedures. Responsible for employee file compliance.
• Strong customer service orientation, exemplifying our Mission Statement.
• Point of contact for supply requests and fulfillment, will maintain appropriate supply levels to support operational needs.
• Knowledgeable with standard office machines (fax, photocopy, scanner, telephone systems).
• Ability to learn new software systems and enter data quickly and accurately. PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers. Manual dexterity required for occasional reaching and lifting of small objects, and operating office equipment. Must also be able to run office errands (must have a valid driver's license and clean MVR). WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment. This description portrays in general terms the type and level(s) of work performed and is not intended to be all inclusive, nor the specific duties of any one incumbent. Andy Frain Services reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in the position description, in the Company's sole and absolute discretion. Duties other than those expressly specified may be assigned from time to time. This description portrays in general terms the type and level(s) of work performed and is not intended to be all-inclusive, nor the specific duties of any one incumbent. Andy Frain Services reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in the position description, in the Company's sole and absolute discretion. Duties other than those expressly specified may be assigned from time to time.
• Ability to take accurate meeting notes.