Administrative Assistant Jobs

MEDICAL OFFICE MANAGER – Executive Administrative Assistant

THE BEST CAREERS. RIGHT HERE

@ BROOKLYN’S LEADING HEALTHCARE SYSTEM.

MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and more than 80 community-based practices and outpatient centers. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children’s Hospital, Brooklyn’s only children’s hospital and only pediatric trauma center. Maimonides’ clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neurosciences Institute, Bone and Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.

We are seeking a dynamic, high energy, organized Administrative Assistant to the Chair of Obstetrics and Gynecology. This role includes a wide range of high level, confidential administrative support and serves as the first point of contact for the Chair. The manager performs a variety of specialized and complex administrative and executive secretarial duties which frequently involves liaison with the medical staff, Nursing and Administrative staff and leadership, Senior executives and members of the Board of Directors, Consultants and the community.

You will be responsible for

• Coordinating every aspect of travel with local, regional, national, and international travel arrangements.
• Maintaining the long- and near-term calendar, associated communications & documents, and daily activities
• Working independently in a fast-paced environment while managing the details of highly confidential information critical to the efficient function of the organization.
• Managing all calendar requests, ensuring appointments are aligned with strategic priorities and receiving all materials needed
• Managing multiple and competing priorities and deadlines, screening and identifying priorities from internal and external sources. Assuring the timeliness and quality of written and verbal communications including presentations.
• Being the face of the Women’s Health Institute and Department of OBGYN to the wider community and must engender the values of the organization - accountability, diversity, respect, integrity, teamwork and compassion.
• Providing executive administrative support to the Chair.
• Oversee the other administrative staff in the department maintaining schedules and office and phone coverage.
• Coordinating administrative and operational activities to ensure timely flow of information to and from the executives and medical offices.
• Assisting the other Physician Leadership in the department as well as the Assistant Vice President of the service line.
• Hiring, training, overseeing performance evaluations and disciplinary actions
• Communicating regularly with internal and external stakeholders.
• Organizing/scheduling Board and key committee meetings & ensuring the logistical requirements are accurately managed.
• Serving as the principal administrative contact to the executive, administrative, nursing and medical staff.
• Organizing smooth, efficient office workflow and perform appropriate department specific responsibilities related to personnel, budget, and other areas of operations (time/attendance tracking; coordination of dietary arrangements, notary public services).

We require:

• Academic Medical Center experience preferred.
• Healthcare experience and/or Executive Assistant Certification is a plus.
• Superior multitasking organization, interpersonal and proven verbal, and written communication skills.
• Proficiency in MS Office Suite, Internet and comprehensive Email client functionality.
• Experience developing policies and procedures, database administration, and report writing is necessary
• Executive Assistant Certification in conjunction with some matriculated college credits may be considered in lieu of Bachelor’s degree.
• Bachelor’s Degree required.
• Minimum of 3-5 years of work experience in related field with 3 years’ experience supporting an executive leader.
• Critical thinking skills & confidentiality are essential.

We offer competitive compensation. Salary $72K-$85K. For consideration, please email resume to:

[email protected] . An EOE m/f/d/v.

MAIMONIDES MEDICAL CENTER

The right care. Right here.

Maimonides Medical Center (MMC) is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard for race, creed (religion), color, sex, national origin, ethnicity, sexual orientation, gender identity, military or veteran status, age, disability, pregnancy, predisposing genetic characteristic, marital status or domestic violence victim status, citizenship status, or any other factor which cannot lawfully be used as a basis for an employment decision in accordance with applicable federal, state, and local laws. MMC is committed to following the requirements of the New York State Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.