Administrative Assistant Jobs

Ever dream of doing work that makes a difference? Want to join a growing company? Here it is! We seek the talent of a dynamic Administrative Assistant who seeks to bring their A game to a collaborative team of talented professionals. You are not afraid to make impact where your opinion matters in a company that has a masterful, mature history that operates as best-in-class.

Let’s Unpack This – Who are we?
Founded in 1940, BellSimons Companies is a distributor of heating, air conditioning, plumbing and refrigeration equipment alongside related parts and supplies in the HVAC/R industry. The company operates in over 30 locations throughout the New England and New York markets. BellSimons provides customers a one-stop shop with top-quality service and extensive inventory from leading industry brands. In 2022, Munch’s Supply, a Marcone company and leading Midwest-based HVAC distributor, acquired BellSimons Companies.

The Administrative Assistant is responsible maintaining office processes though answering phones, scheduling meetings, maintaining an accurate file system, managing calendars, responding to inquiries, and other tasks that are crucial to the office functions.

You’ll be eligible for a host of health benefits that include medical, dental, short and long-term disability, accident and critical illness insurance and life insurance on the first day of employment. You will be eligible for the company's retirement savings plan (401k) with company contribution. You’ll have paid holidays, vacation time, and sick time. You will be eligible for the employee promotions from within, business casual dress code and much more!

Essential Job Duties

Customer Interaction

• Supports valued business relationships in all dealings with related departments aiming to resolve customer and other issues in a timely manner. Approaches peers and customers with a spirit of positive problem resolution
• Establishes and maintains professional business dealings with customers and vendors at all times.
• Promptly responds to customer inquiries via phone, email, or fax with courtesy in a professional demeanor.
• Conducts personal interactions with customers representative of a company with strong, ethical standards.
• Professionally and efficiently answer, screen and forward incoming calls. Take and deliver messages as needed. Greet all visitors (customers, vendors, and job applicants) in a polite, courteous, professional, and welcoming manner. Check visitors in, direct or escort them to specific destinations.
• Provides excellent customer service through timely customer interaction, problem resolution or escalation with effective and efficient follow-up.

Other

• Other duties as assigned. As with any evolving organization, the job description is not designed to cover or contain a comprehensive listing of work activities, duties, or responsibilities. Additional or other duties, responsibilities, assignments, and activities may change or be assigned at any time with or without notice.
• Maintains proficiency with company computer systems in aspects related to job, such as data entry, messaging, call logs, data notations, queue updates, batching, or other job & office functions and requirements.
• Make recommendations to Management on areas of improvement to improve efficiency and customer satisfaction.

So, what do we offer you? A great life!

• PTO
• 401K
• Paid Holidays
• Vacation Time
• Vision
• Dental
• Health

We’re only a click away. Apply today. Come see what we’re all about! This is a full-time permanent position just waiting for you! We provide confidential, discreet review on all inquiries.
We provide equal opportunities for all employees and applicants for employment without regard to sex, age, race, religion, national origin, citizenship status, sexual orientation, gender identification, physical or mental disability, or any service, past, present, or future, in the uniformed services of the United States.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Health savings account
• Flexible spending account
• Referral program
• Employee discount
• Vision insurance
• Health insurance
• Life insurance
• 401(k)
• 401(k) matching
• Dental insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• 8 hour shift

Work Location: One location