Administrative Assistant Jobs

Posting Details Posting Summary Working Title Administrative Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Non-Exempt Pay Band 03 Position Number 296W0093 Agency Virginia Highlands Community College Division Virginia Highlands Community College (Div) Work Location Washington - 191 Hiring Range $14 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule Hourly, wage Administrative Assistant position scheduled to work Monday through Friday approximately 29 hours per week with no fringe benefits. Sensitive Position No Virginia Highlands Community College serves our community by providing quality and affordable education, training, and cultural activities through an array of flexible, diverse programs that enable community members to succeed today and in the future.

• Cover Letter/Letter of Application Optional Documents
• Unofficial Transcripts
• Previous Experience with Client Databases a plus.
• Work both independently and as a member of a team
• Provide assistance and guidance to the public, students, faculty and other members of the college community in office operations and scheduling
• Prioritize tasks and problem solve
• Develop and maintain effective working relationships with a wide range of individuals and groups
• Use and maintain proficiency with Microsoft Office Suite, PeopleSoft, Canva, Center IC, SBDC Research Software and Clarementis
• Develop reports as assigned
• Independently compose correspondence
• Other Document
• Learn, interpret, and apply program policies and procedures
• A Minimum of education and/or experience equivalent to an Associate's Degree in Administrative Support Technology, Marketing, Management and/or Accounting required.
• Utilize front-line decision-making skills in the areas of resolving or redirecting student and faculty issues as appropriate
• Prepare and maintain the office schedule and a wide variety of division files
• Resolve or redirect issues as appropriate
• Demonstrated Knowledge of Social Media and Marketing preferred Preferred Qualifications The successful candidate will show evidence of the ability to:
• Establishes and maintains effective relationships with students, faculty & staff and other stakeholders important to the college Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. KSA's/Required Qualifications
• Serve as the point of resource for clients in the trades and contractor areas
• Use a personal computer, Microsoft Office software and other automated office equipment
• Conduct market research through SBDC Research Software, as well as, through the internet for clients
• Communicate effectively both orally and in writing including proper use of grammar, spelling, punctuation, editing and proof reading
• Provide professional administrative support and excellent customer service for the office
• Certificate of Disability (COD)
• Ability to work with committees and organizations in developing programs and workshops
• Oversee purchasing and travel operations for division and manage departmental budgets
• Learn and maintain proficiency in state computer systems and programs
• Resume
• Ability to maintain a high level of ethics and confidentiality in performance of all job duties
• Serve as receptionist and initial point of contact for stakeholders seeking assistance
• Ability to establish and maintain effective relationships with clients and stakeholders important to the SBDC
• Ability to utilize social media and other marketing programs to develop marketing literature and promotions for clients Operation of a State Vehicle No Supervises Employees No Required Travel N/A Posting Detail Information Posting Number WGE_1386P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/13/2023 Job Close Date 05/12/2023 Open Until Filled Yes Agency Website www.vhcc.edu Contact Name Tiffany VanBuren Email [email protected] Phone Number 2767392425 Special Instructions to Applicants For first consideration for the position, ALL required application materials must be received by 11:59 pm EST on May 12, 2023. This position will remain open until filled. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019. Additional Information Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/ EEO Statement The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors. ADA Statement The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes. E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes. Quicklink for Posting https://jobs.vccs.edu/postings/59539 Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents