Administrative Assistant / Front Desk

Do you want to work at one of Florida's fastest growing companies recently named one of the 2023 Best Places to Work by the Orlando Business Journal?

Alluvionic is a woman-owned, 8(a) certified solutions provider of project management, process improvement, product development, and cybersecurity services. We offer a wide range of products and services including extensive enterprise Process Improvement, CMMI (Capability Maturity Model Integration), CMMC (Cybersecurity Maturity Model Certification), PMO (Project Management Office), and ERP (Enterprise Resource Planning) implementations for clients in various industries, providing Project Assurance® for every project.

Position: Administrative Assistant / Front Desk

Hours: Part-time (up to 20 hrs per week)

Pay Range: $15-17/hr

Job Summary

We are seeking an Administrative Assistant / Front Desk for our Melbourne, FL office to support with coordination, scheduling, data entry, and ownership of many office duties in a fast-paced environment. As a candidate, you will be self-motivated, resourceful, extremely organized, and a critical thinker.

Responsibilities And Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Administrative Assistant / Front Desk will:

• Manage an extensive contact list.
• Manage visitor log.
• Check the mail and distribute it to the correct people.
• Coordinate events, book event locations, and schedule vendors.
• Manage and schedule office cleaners, landlord communication, lease management, and HVAC maintenance.
• Create and update forms and standard operating procedures.
• Complete expense reports.
• Answer the office phone and direct or transfer calls appropriately.
• Support marketing efforts by managing metrics, creating presentations, and proofreading material.
• Book travel and manage the travel fund.
• Receive packages and organize office supplies.
• Be responsible for monitoring and ordering all supplies, employee gifts, and materials.
• Complete daily timecard audits.
• Enter data and monitor for accuracy.
• Other duties as needed.

Qualifications and Skills:

• 1-3 years in a customer-facing role.
• MS Office: Word, Excel, Outlook, Access, PowerPoint, Project.
• Ability to multitask and meet deadlines.
• Strong attention to details and technicalities.
• Good interpersonal and multi-tasking skills.
• Excellent organizational and technical skills.
• Good written and verbal communication skills.
• Emotional Intelligence.
• Associate degree in any field.

Work Authorization/Security Clearance:

Must be a U.S. Citizen due to government contracts and possible security clearance requirements

Benefits:

• On-site notary
• Multiple company celebrations
• IDShield® (Company pays 100% of employee IDShield® membership)
• Professional Organization membership (after 6 months of employment)
• 7.5 days of PTO, which can be used for vacation or sick leave, to be accrued every 2 weeks starting on the hire date
• 10 Paid Holidays (paid at 50% per our company handbook)
• 401(k) Retirement Plan with 100% company match up to 4% of employee’s gross salary after 90 days of employment
• Paid Professional Certification (after 6 months of employment)
• Employee referral bonus of $500 (Some exclusions apply, refer to employee handbook)
• Workers’ Compensation (Paid fully by the company)

What It’s Like To Work At Alluvionic

Working at Alluvionic means being surrounded by helpful and brilliant people who want to support your career growth. We are a company that puts people first and will help you get where you want to go. When we make mistakes, we own them, fix them, and improve our processes so we do better next time. We work hard and never forget to have fun, especially at happy hour.

We live by our company values of Family, Integrity, Professionalism, Innovation, Forward-Progress, Organization, and Communication.

Alluvionic supports our veterans as an authorized

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