Administrative Assistant / Finance Assistant

Job Summary

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Working on collecting outstanding funds on AR report
• Returning Voicemails
• Receive and sort daily mail
• Maintain polite and professional communication via phone, e-mail, and mail.
• Postal runs - sending out via UPS/USPS

Requirements

• Notary is preferred but not required.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Multilingual preferred but not required.
• Prior administrative experience.
• Excellent computer skills, especially typing.

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