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Administrative Assistant - Engineering

Company

St. Bernards Healthcare
Address Jonesboro, AR, United States
Employment type FULL_TIME
Salary
Category Hospitals and Health Care
Expires 2023-07-26
Posted at 10 months ago
Job Description
  • Education
  • Normal hospital environment. Close eye work. Hearing within normal range. Must possess computer skills. Frequent sitting, standing and walking required. Must have the ability to carry, push and pull up to 50 pounds.
  • This position is responsible for all administrative work pertaining to Facilities Management which includes: Answering incoming phone calls, checking in vendors and assigning badge access and keys for work to be performed. Maintain proper certification for vendor work performed, payroll, and scheduling of staff, updating and auditing timecards. Maintaining HR reports, assisting staff with FMLA and PTO request as well as maintaining all new hire departmental paperwork. Ordering uniforms for engineering staff, maintain daily maintenance logs for Engineering staff, maintain office area, order supplies, coordinating EOC, DIG, Manager and Staff Meetings, taking minutes, create graphs and document trends for Environment of Care and Life Safety Report. Maintains records for licensure for Electricians, Plumbers, Drivers and Security including Boiler and Elevator Certificates ensuring they are current and displayed properly. Reporting elevator repairs to vendors and communications, assisting with fire, medical gas, boiler and generator alarms, reviewing of work orders, prioritizing work orders that need immediate attention. Contacting vendor and documentation for pest control issues. Preparing Security monthly reports. Follow up with nursing on isolation room discharges and filter changes and maintains reports. Maintains all licensed personnel for driving records and vehicle tags for fleet for Medical Center. Review and approval of invoices. Ordering and maintaining all supplies for Engineering and Security. Ensure all Engineering complete all New Learning Assignments. Annual Fit Testing for staff, Filling and tracking completion of all Engineering Preventative Maintenance for Regulatory Joint Commission and State Health requirements. Maintains credit cards for department. Assist the Emergency Preparedness/Life Safety Coordinator as needed. Other duties as assigned by Facilities Director or SVP.
  • JOB REQUIREMENTS
  • Must be a high school graduate.
  • Three to five years of experience (in an office environment) with computers. Knowledge of the medical field would be helpful and preferred.
  • This is a safety sensitive position. Please see the St. Bernards Substance Abuse Policy for further information.
  • Physical
  • JOB SUMMARY
  • Experience