Administrative Assistant, Digital Jobs

The Role
Due to our successful growth and opening of our Digital Hub in Seattle, we are adding an Administrative Assistant opportunity at Moderna located in Seattle. This individual will provide overall support to Digital Leadership team members in Seattle and also provide support to leaders when visiting Seattle, in partnership with the Digital Executive Assistant and Sr. Admin supporting Digital, the WeWork team on site and office coordinator.
The position requires extensive coordination and communication within Moderna and external parties, working with information of a confidential nature. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility, and adaptability. Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position.
Here’s What You’ll Do
Administration Support:

• Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize
• Support and assist Digital leaders in Seattle with general administration tasks and requests
• Proactively manage calendars and provide scheduling support for assigned Digital Leaders
• Provided site support as needed in Seattle (events, coordination of meetings, administrative tasks, etc.)
• Set up and maintain various corporate subscriptions
• Manage travel arrangements for Digital Leaders (domestic/international)
• Manage standing meetings and off sites with leaders’ teams as required
• Manage all aspects of conference attendance – registration, travel, pre-attendance prep meetings.
• Prepare expense reports for assigned Digital Leaders and approve online expense, time off submittals and Workday actions as assigned

Meetings and Events Coordination:

• Organize and/or support the organization with general meetings, townhalls, offsites etc.
• Organize catering for business meetings
• Additional duties as may be assigned from time to time
• Book conference rooms and available offices for meetings (assist video call preparation and IT devices fully functioning)

Here’s What You’ll Need (Minimum Qualifications)

• 5+ years of administrative experience, supporting VP level leaders in a fast-paced environment

Here’s What You’ll Bring to the Table (Preferred Qualifications)

• Ability to establish and maintain effective working relationships with co-workers, managers, and clients.
• Intermediate to advanced skills with MS Office 365 applications
• Excellent verbal and written communication skills
• Digital first mindset, affinity, particularly with Office and AV equipment
• Customer minded and service orientated
• A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative.
• High degree of personal drive and agility
• Team player and collaborative approach

Under Washington State law, Moderna is required to provide a reasonable estimate of the salary range for the jobs covered by this description. Base compensation for these positions in Washington State range from $72,500 to $116,000. Actual salary determinations will take into account factors such as work location, prior education and experience, job-related knowledge, and demonstrated skills. Compensation decisions are made on the facts and circumstances of each case.
In addition to base compensation Moderna employees are eligible for a comprehensive incentive compensation package including an annual cash bonus, new hire equity and an annual refresh, 401(k) match, competitive and inclusive medical, dental, and vision coverage options, flexible spending accounts for medical and dependent care, Life, LTD, and STD insurance, paid family leave offerings, including at least 18 weeks of 100% paid parental leave, lifestyle spending account, adoption, surrogacy, and family-planning benefits, generous paid time off, including:

• Vacation, sick time, and observed Company-wide holidays
• Paid 4-week sabbatical after 5 years, and every 3 years after
• Paid volunteer time to participate within your community
• Discretionary winter holiday shut down

Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:

• Highly competitive and inclusive medical, dental and vision coverage options
• Generous paid time off, including:
• Free parking or subsidized commuter passes
• Location-specific perks and extras!
• Volunteer time to participate within your community
• Flexible Spending Accounts for medical expenses and dependent care expenses
• Exclusive preferred pricing on Peloton fitness equipment
• Discretionary year-end shutdown
• Free premium access to fitness, nutrition, and mindfulness classes
• Adoption and family-planning benefits
• Dedicated care coordination support for our LGBTQ+ community
• Paid sabbatical after 5 years; every 3 years thereafter
• 401k match and Financial Planning tools
• Family care benefits, including subsidized back-up care options and on-demand tutoring
• Lifestyle Spending Account funds to help you engage in personal enrichment and self-care activities
• Generous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents
• Vacation, sick time and holidays
• Moderna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit options
• Complimentary concierge service including home services research, travel booking, and entertainment requests

About Moderna
In over 10 years since its inception, Moderna has transformed from a research-stage company advancing programs in the field of messenger RNA (mRNA), to an enterprise with a diverse clinical portfolio of vaccines and therapeutics across seven modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for rapid clinical and commercial production at scale. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna's capabilities have come together to allow the authorized use and approval of one of the earliest and most effective vaccines against the COVID-19 pandemic.
Moderna's mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and autoimmune diseases. Moderna has been named a top biopharmaceutical employer by Science for the past seven years. To learn more, visit www.modernatx.com.
Moderna is a smoke-free, alcohol-free and drug-free work environment.
Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!
Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.
Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We’re focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.
Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the Talent Acquisition Partner or contact the Accommodations team at [email protected]. (EEO/AAP Employer)
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