Administrative Assistant - Admin Office - Remote | Wfh

This job opportunity is with a highly ranked hospital that has been named #1 in the nation by U.S. News & World Report. We're dedicated to putting our patients first, and we're equally committed to investing in our employees by offering competitive compensation and comprehensive benefits that take care of you and your family now and in the future. We offer continuing education and advancement opportunities, so you can build a long, successful career with us.
As an Administrative Assistant, you'll play a crucial role in supporting our teams and ensuring that we can continue to provide exceptional care to our patients. You'll be responsible for a variety of non-clinical administrative support tasks, such as scheduling, coordination, and follow-up for meetings and events. You'll manage calendars, prepare documents and presentation materials, process invoices and reimbursements, compose and transcribe correspondence/documents, support departmental projects and activities, create and maintain web sites, web pages, databases, spreadsheets, social media accounts, answer telephones, and provide related follow-through.
To excel in this role, you'll need to exhibit initiative, proficiency, and adaptability to optimize the time of those you support. You should have strong organizational, communication, and interpersonal skills, a commitment to quality and excellence in service, confidentiality, and professionalism. You'll also need to demonstrate proficient use of computer hardware and software, telecommunications, and other office equipment, with the ability to navigate multiple systems simultaneously. Attention to detail is key, as you'll be accountable for ensuring accuracy and completeness in all aspects of your work.
We're looking for someone who has a high school diploma or GED, with a minimum of two years' experience in an administrative support role, or a one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role. Alternatively, you may have an associate's degree in an administrative, business, or medical-related program. Administrative support role experience should include meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
You should possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. You should also demonstrate effective and appropriate decision-making, judgment, and confidentiality, as well as attention to detail and follow-through. Experience with coordination of travel and expense management is preferred.
We offer a competitive hourly rate between $20.11 and $28.20, as well as comprehensive benefits. This is a full-time position with shifts varying between Monday-Friday, 7AM-5PM.
We have locations across the United States and abroad, including campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and Mayo Clinic Health System campuses throughout Midwestern communities. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.
We're an Affirmative Action and Equal Opportunity Employer, committed to creating an inclusive environment that values the diversity of our employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities, and people with disabilities are strongly encouraged to apply. We offer reasonable accommodations to access job openings or to apply for a job.
If you're looking for a supportive and innovative environment where you can make a difference in the lives of patients and build a fulfilling career, then we encourage you to apply for this exciting opportunity!