Administrative Associate - Remote | Wfh

We are seeking an enthusiastic and proactive Administrative Associate for Research Animal Resources to join our dynamic team. You will play a pivotal part in ensuring the smooth progress of various projects and initiatives within the department. You will have the opportunity to make a significant impact by contributing to administrative and operational excellence.
Responsibilities
Project and Initiative Support (60%)
Design and implement efficient administrative and operational workflows for assigned projects and initiatives.
Collaborate with cross-functional teams to establish meeting schedules, engage relevant stakeholders, and create Gantt charts/project schedules.
Track milestones, prompt for timely completion, and manage essential project documentation.
Gather, compile, and analyze data for projects, providing insightful recommendations based on data insights.
Implement methods to ensure successful project completion and adherence to timelines.
Triage and address emergent issues, escalating as necessary.
Support leadership activities and develop tools to enhance their effectiveness.
Efficiently manage conflicting deadlines.
Stakeholder and Department Communications (25%)
Draft clear and concise project communications, partnering with the Deputy Chief of Staff on dissemination strategies.
Collaborate with external partners as needed, ensuring alignment with expectations and timelines.
Prepare summaries and progress reports to keep leadership and stakeholders well informed.
Contribute to the creation of the departmental newsletter, working with internal and external stakeholders to craft engaging content.
Department Administrative Support (10%)
Coordinate meeting logistics, distribute agendas, and handle tech needs for both regular and ad hoc meetings.
Organize catering and logistics for seminars and meetings.
Assist with conference and travel arrangements as requested by senior leadership.
Time Management/Calendaring for Director (5%)
Effectively manage the schedule of the Director, ensuring optimal time management.
Qualifications
Required:
Bachelor's degree or equivalent combination of education and work experience.
Proven track record of successful project or initiative management.
Excellent verbal and written communication skills.
Strong interpersonal skills, fostering collaboration with diverse audiences.
Proficiency in Microsoft and Google suites, with a willingness to learn new systems.
Exceptional organizational skills, particularly in a fast-paced environment.
Ability to work autonomously, meet deadlines, and manage multiple projects.
Discretion, integrity, and commitment to confidentiality.
Self-motivated, goal-oriented, and deadline-conscious.
Demonstrated experience handling diverse administrative tasks with professionalism.
Preferred
Experience in higher education administration.
Prior support of executive-level leaders.
Familiarity with project management software.
Proficiency in web conferencing tools (e.g., Zoom, Google Meet).
Experience with event coordination.
Adaptability to new technologies and processes.
About
Research Animal Resources provides essential animal care, procurement services, veterinary expertise, and housing facility management for research activities.
Benefits
Enjoy a flexible and supportive work environment that encourages lifelong learning.
Prioritize work-life balance to nurture both career and personal growth.
Comprehensive benefits package, including competitive wages, paid holidays, and generous time off.
Access to continuous learning opportunities and degree-seeking programs.
Low-cost medical, dental, and pharmacy plans.
Various healthcare and dependent care flexible spending accounts.
Employer contributions to retirement plans.
Employee wellbeing programs and financial counseling services.
How To Apply
To apply for this position, please click the Apply button and follow the instructions to submit your application, including a cover letter and resume. Additional documents can be attached on your "My Job Applications" page.
Diversity
We value diversity and inclusion as integral components of our workforce. The committed to attracting and retaining employees from diverse backgrounds.
Employment Requirements
The final employment offer is contingent upon the successful completion of a background check. We welcome candidates of all backgrounds, and criminal convictions do not automatically disqualify candidates from employment.
Join Us
Be a part of a collaborative and forward-thinking team dedicated to advancing research animal resources. Embrace flexibility, growth, and the chance to contribute meaningfully to our mission. Apply today and let your skills shine in a vibrant and inclusive work environment.
Salary: $ 45,000.00 50,000.00 Per Year