Administrative Assistant 3 Jobs

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports.

Tasks And Responsibilities

• Maintains division files.
• Opening and distributing division mail, and preparing urgent packages for overnight.
• Tracking/monitoring incoming and outgoing correspondence as needed.
• Performs other project and process improvement initiatives as assigned.
• Responsible for assessing and maintaining all office supplies.
• Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
• Assists in the utilization of computerized applications to facilitate productivity.
• Prepare, coordinate and maintain budget data and submissions.
• Maintains SAP time entry reporting for executive’s direct reports.
• Assists staff with research and preparation of reports and presentations.
• Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
• Orient, train and assign work to lower level employees
• Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.
• Develops and maintains spreadsheets encompassing various matters.
• Prepare and distribute minutes of meetings.
• Coordinates travel arrangements and assists with scheduling.
• Initiates purchase requisitions and service entry sheets in SAP.
• Modifies and upgrades data systems.

Minimum Qualifications

• Ability to develop and maintain working relationships with customers and support teams.
• Ability to meet goals and objectives with minimal direct supervision.
• Ability to set priorities, organize work and make occasional exceptions.
• High level of accuracy of work and attention to detail.
• Well-developed written and verbal communication skills for interaction with all levels of personnel.
• Ability to effectively manage sensitive and confidential information
• Initiative to work independently or as a member of a team, coordinating with others to achieve desired results
• Extensive experience in secretarial/administrative management for Operational Units.
• Advanced skills in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.
• Effective interpersonal and customer service skills.
• High School Diploma or GED.
• Proven ability to manage multiple tasks with urgency by delivering on time accurate results

Preferred Qualifications

• Experience in Utility industry
• Experience with SAP
• Associate’s degree in Office Administration, Business or other related field from an accredited institution