Administrative Assistant 1 (090144) Jobs

This recruitment is open to: Alaska Residents Only
The Department of Military and Veterans Affairs, Division of Homeland Security & Emergency Management, is recruiting for an Administrative Assistant 1 located at Joint Base Elmendorf-Richardson (JBER) in Anchorage!
What You Will Be Doing
The incumbent of this position provides administrative staff support to the Division of Homeland Security and Emergency Management (DHS&EM) Staff while performing duties including office management, administration, policy and procedures, travel, payroll, human resources coordination, fiscal responsibility, and emergency and disaster response.
Our Organization, Mission, And Culture
Our mission is to lead the way in homeland security and emergency management to foster a prepared, resilient Alaska capable of meeting the needs of its communities and citizens in response to all-hazards events.
The Benefit Of Joining Our Team
When you become a part of our administrative/logistics/budget support team, you play a vital role in making a difference in the lives of Alaskans and support a resilient and prepared Alaska. Our team work is often time critical, fast-paced and constantly changing.
As a State of Alaska employee you have access to paid vacation time, flexible work schedule along with medical, dental, vision, prescription, and retirement and benefits plans.
The Working Conditions You Can Expect
This position is located at Joint Base Elmendorf-Richardson (JBER) in the National Guard Armory which provides ample parking, secure building, paved trails for breaktime walking or jogging, an on-site, no-cost, fitness center and on-site café/grill for convenient breakfast and lunch. To learn more about the Division of Homeland Security and Emergency Management and the Disaster Assistance Section visit www.ready.alaska.gov .
In the case of a disaster or emergency work may require periodic, 24-hour on-call duty and travel to remote locations in small aircraft and boats and may involve exposure to inherently hazardous or potentially dangerous environmental conditions.
Who We Are Looking For
Competencies that are desired/contribute to success in this position-

• Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• NOTE * SPECIAL NOTICE - JBER (BASE) ACCESS * NOTE* The successful applicants must pass a federal background check in order to qualify for military base access, which is required with this position's work location on base. The background check will include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.
• Knowledge of reviewing timesheets for accuracy with overtime and alternate workweeks, and processing payroll in IRIS HRM.
• Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.
• Ability to multi-task, establish priorities, organization, attention to detail, work independently, and work well under pressure with numerous interruptions.
• Computer Skills: Uses computers, software applications (Word, Excel, Outlook, Teams, Adobe Acrobat), databases, and automated systems to accomplish work.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

State employees are guests on Joint Base Elmendorf-Richardson; clearance and access is not within the State's control.
Special Note: In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.
Minimum Qualifications
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note
Examples of advanced clerical experience include:

• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

Additional Required Information
APPLICATION
This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple choice, and select all that apply questions. The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.
A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
Documents Required At The Time Of Interview

• NO resume is needed.
• Valid Alaska Driver’s License.
• Only include transcripts and Degree Certificate if using education to meet minimum requirements.
• Three (3) performance evaluations OR (3) letters of recommendation not older than 1 year (if evaluations are not available).
• Three (3) professional references we may contact by phone (must include name, title and daytime telephone number. (One reference must be a former supervisor).

Specific Requirements

• Must be willing and able to travel within the state, including very remote areas or out of state on an as needed basis. Transportation can be via commercial airlines (big and small), very small planes, helicopters, boats, snow machines, and all-terrain vehicles to remote areas of the state in support of the division’s mission.
• Must be willing and able to respond to catastrophic disaster emergencies where response is likely to impose more stringent physical and mental requirements such as rapid deployment away from home and family, changed work times (day vs. night) and longer shifts (12 hours or more), working in austere facilities and frequently at tasks very different from day-to-day assignments, and living in sometimes sparse accommodations, similar to outdoor camping and can include: tents, sleeping bags, cabins, gymnasium floors, etc.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration. If you’re experiencing problems attaching to your application, or if you simply had forgotten, you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.
EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If you’re unable to attach to your application, email it to the contact provided in the job posting. If email is not an option, please call the contact person to obtain a fax number.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
Work Experience
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, “see resume” or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
BARGAINING UNIT
If you are a current state employee , please mark the union you are a member of at the time of application. If you are not a current state employee , you MUST mark that it does not apply to you.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Requests For Information May Also Be Emailed To
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.
[email protected]
For Applicant Password Assistance Please Visit
https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska
Contact Information
Name: Joshua Sasse'
Title: Administrative Officer
Phone number: 907 428 7006
Confidential HR Fax: 907 428 7217
Email: [email protected]