Administrative Assistant 2 (Pcn 11-4223)

The Alaska Department of Fish and Game, Division of Sport Fish is recruiting for an Administrative Assistant 2 located in Juneau!
What You Will Be Doing
As the Division of Sport Fish’s Administrative Assistant 2 for the Juneau/Douglas administrative unit, you will be tasked with a variety of personnel, inventory, procurement, and accounting functions under the direction of the Administrative Officer. You will work closely with project staff such as biologists and biometricians to help them achieve their missions; as well as act as a liaison to the Division of Administrative Services and various Department of Administration divisions to complete administrative functions such as payroll and accounting.
Our Organization, Mission, And Culture
The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully. The mission of the Division of Sport Fish is to protect, maintain and improve these valuable sport fisheries, by overseeing Alaska’s wide range of sport fisheries, as well as many personal use fisheries.
Benefits Of Joining Our Team
As a part of our team, you will have a crucial role managing a variety of administrative processes and the opportunity to work with many of the employees who are dedicated to protecting and maintaining the valuable sport fisheries in Alaska.
The Working Conditions You Can Expect
This position is in the Douglas (Juneau) Regional office with road access to glaciers, trails, skiing, in a diverse city with a great culture. We are within walking distance of Douglas Harbor and Sandy Beach. We are a hybrid telework location with staff working in and out of the office during the week.
Who We Are Looking For

• Accountability & Ethics: strong work ethic that includes a positive attitude, punctuality, and excellent attendance; takes responsibility and ownership for a problem, project, or issue; good organization skills with the ability to prioritize and productively manage time.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Attention to Detail: Sees and pays attention to details; recognizes the competent parts of a procedure or object and verify correctness or error in an individual part or procedure.
• Customer Service: Works with staff (that is, individuals who work in the Division, individuals who work in the Department, and State vendors) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with others.

To view the general description and example of duties for an Administrative Assistant 2 please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs
Special Note
A valid driver's license is desired.
Minimum Qualifications
Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note
Examples of entry-level technical experience include:

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
• Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
• Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.

Examples Of Advanced Clerical Experience Include

• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

Additional Required Information
REQUIRED DOCUMENTS
Please Provide At Time Of Application Submission

• Cover Letter
• Copies of all college transcripts (unofficial copies are acceptable), if being used to meet the minimum qualification

If selected, please provide the following at the time of the interview:

• A list of three (3) professional references with current contact information, one should be a former supervisor.
• A copy of your two (2) most recent performance evaluations or letter of recommendation.

COVER LETTER
A cover letter is required. In your cover letter, please highlight your knowledge, skills, abilities and experience as they pertain to the key responsibilities and successful candidate's traits listed in the job description above. Your cover letter will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment and selection process
EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process .
Work Experience
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.
NOTICE
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword .
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to [email protected].
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
Contact Information
For specific information in reference to the position please contact the hiring manager:
Ditha Rodrigo
Administrative Officer 1
(907) 465-2004
[email protected]