Administration Assistant (Lms) Jobs

Description:

IMPORTANT: This will be 100% administrative work, (data entry, mailbox monitoring, room booking with heavy LMS work) - non-strategic

Summary:

Chevron is one of the world's leading energy companies, with approximately 60,000 employees working in countries around the world. We explore, produce and transport crude oil and natural gas; refine, market and distribute fuels and other energy products; manufacture and sell petrochemical products; generate power; and develop future energy resources, including biofuels and geothermal energy.

The Training Coordinator provides administrative support for the delivery of Technical, Leadership and Professional courses for employees across the Enterprise. This position is a member of the L&D Logistics Coordinators Team and performs in a business support role to handle administrative tasks associated with successful delivery of classroom and virtual training classes in domestic and international locations.

:

Provides all aspects of administrative support for Learning & Development learning events to ensure successful delivery of training classes for the Enterprise. Follows processes to perform key administrative tasks in support of the annual global training schedule. Executes assigned responsibilities for class deliveries and administrative support for day-to-day activities for learning experience delivery including coordination of learner activities and communication. Responsible for coordinating virtual and classroom logistics to support the global Enterprise for technical, leadership and professional learning.

Responsibilities for this position include, but are not limited to:

• Supports the efficient coordination of scheduled offerings from start to completion and monitoring activities associated with learning events.

• Responsible for LMS administration to include creating scheduled offerings, registration, administration, reporting, cancellation, rosters, issuing credit, and closing learning experiences. Communicates with participants and facilitators regarding confirmation and/or cancellations, invitations, instructions and resolves issues.

• Coordinates internal and external plans for domestic and international locations; room booking, catering, calendar invites, distribution of pre-work and post-work material and correspondence.

• Monitors enrollment and participation numbers and takes necessary action to fulfill minimum requirements.

• Monitors shared mailbox and responds to inquiries and/or forwards to appropriate contact.

• Manages inventory, ordering of material and reprographics. Executes shipping and delivery process and tracks shipped material. Works with vendors on printing and distribution in support and delivery of enterprise learning experiences.

• Has some experience and familiarity with SharePoint.

Additional job description:

• Strong organizational and work planning skills - Demonstrates ability to set priorities and meet deadlines while producing high-quality work; detail oriented and ability to handle multiple assignments concurrently and with accuracy.

• Flexible and adaptable for varied work activities; demonstrates initiative, able to offer insights for task at hand and learn quickly in areas that are new.

• Communication - Demonstrates strong interpersonal skills. Builds positive working relationships and effectively communicates with all levels of internal and external groups and global BUs. Strong written and verbal communication skills to communicate orally and/or draft professional correspondence. Communicates in a clear and concise manner. Listens and takes directions effectively.

• Teamwork - Strong team player with the ability to work independently with minimal supervision or in a team environment. Demonstrates teamwork outside area of responsibility; share workload and performs as back-up to others.

• Align and Inspire - Prioritize and take ownership of work. Communicate progress. Listen to understand intent and needs. Support others in times of need.

• Build Relationships – Share information and resources. Offer suggestions and solutions. Recognize other's contributions. Foster positive relationships and inclusive treatment of others.

• Grow Capabilities - Provide feedback and be receptive to feedback received. Share best practices. Encourage new ideas and adapt to change. Simplify processes. Develop/maintain growth mindset for continuous learning.

• Deliver Results - Identify actions to achieve required results. Persevere through barriers and find alternatives. Track progress and keep others informed. Technical acumen to include LMS administration and Sharepoint experience. Highly organized and proactive; time and project management skills.

Preferred Qualifications:

• 2-4 years of administrative experience required

• Experience as an LMS Training Coordinator, LMS Registration and Reports Administrator, or LMS Reports Administrator.

• Familiarity and use of SharePoint

• Analytical skills and intermediate Microsoft Excel, (pivot tables), PowerPoint. Experience with Power BI is a plus.

Education:

• HS/Diploma/GED required

Interview Process:

• MS Teams Interview - 2 rounds possible

Additional Notes from the Manager:

• 1 position available

• No extension or full-time employment after assignment at this time

• Candidates must be local to Houston and willing to adhere to Hybrid work schedule

(Working in the office Tue/Wed/Thurs, Working from home Mon/Fri)

• Work Schedule: 9/80

• • Hours: Flexible start time, however, must start between 6am – 8am