Accounts Payable Coordinator Jobs

POSTION: ACCOUNTS PAYABLE COODINATOR

FLSA DESIGNATION: NON-EXEMPT

POSITION REPORTS TO: ACCOUNTS PAYABLE MANAGER

SALARY RANGE: $52,000-$55,000 per year

POSITION PURPOSE:

The Accounts Payable Specialist is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

• Perform monthly reconciliations.
• Process check requests and expense reports on a regular basis.
• Perform data entry associated with accounts payable.
• Maintain a large number of vendor accounts while staying in compliance with company policies and procedures.
• Address and respond to vendor inquiries.
• Accurately review, code, and process vendor invoices.
• Audit and process credit card bills.
• Review and reconcile invoice discrepancies.

OTHER:

Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

• Upon employment, all employees are required to fully comply with Cipriani rules and regulations for the safe and effective operation of the facilities. Employees who violate rules and regulations will be subject to disciplinary action, up to and including termination of employment.
• Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the organization. In addition, attendance at all scheduled training sessions and meetings is required.

SUPPORTIVE FUNCTIONS:

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions:

• To maintain a good and effective industrial relations climate with Cipriani management, and show a willingness to support any necessary change development of the services’ provided.
• To protect restaurant and diners by adhering to sanitation, safety, and alcohol beverage control policies.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Requires good communication skills, both verbal and written.
• Knowledge of basic accounting principles.
• Strong time management and organizational skills.
• Ability to learn and perform all essential job functions accurately and safely.
• 2-3 years’ experience with accounts payable or general accounting.
• Proficient Microsoft Office knowledge and skills.
• High degree of attention to detail.
• High school diploma. Associate's degree in Accounting preferred.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:

• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
• Requires manual dexterity to use and operate all necessary equipment.
• Must be able to exert well-paced ability in limited space and to reach other locations of the property on a timely basis.
• Most work tasks are performed indoors. Temperature is moderate and controlled by facility environmental systems.

QUALIFICATION STANDARDS:

Education: High school diploma. Associate's or Bachelor’s degree in Accounting preferred.

Experience Required: Proven work experience in accounting or a related field.

Licenses or Certificates: Ability to obtain and/or maintain any government required licenses, certificates or permits.

Grooming: All employees must maintain a neat, clean and well-groomed appearance per Company standards.

Intent And Function Of s

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer

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