Manager - Accounts Payable

The Team:

The Accounting/Finance team is responsible for protecting the Company’s financial assets, mitigating financial risks and reporting the financial position of the company to business stakeholders. The department is comprised of four main pillars: Financial Planning & Analysis (FP&A), Accounting, Treasury & Inventory Control.

The Opportunity:

The Accounts Payable Manager is responsible in ensuring the timely and accurate processing of company’s invoices, both of 3rd party vendors as well as employees’ expense reports, in full compliance to the group’s policies and procedures. The Accounts Payable Manager partners and supports all business partners, internally and externally, to maintain a current and reconciled account positions. This is achieved with optimizing processes and systems (i.e. SAP, Concur, Coupa) set in place with PO creation, reception, invoice matching, expense coding, T&E report submissions and required supporting documentation. All other duties as assigned by the supervisor.

About the Role:

• Handle information document requests during internal and external audits
• Partner cross-functionally with Accounting, FP&A and Treasury teams – weekly payment runs, closing reporting, budgeting assumptions to align with actual accounting treatment
• Set up and train new users in various tools and platforms (VIM (vendor invoice management), Coupa (PO system), Concur, Uber, Corporate Credit Card); manage needed updates (i.e., departmental updates, access deactivation)
• Functional Responsibility
  • Ensure all expense coding (cost center and GL accounts) is accurate; expenses properly accounted consistently with actual nature of expense as defined in the group chart of accounts
  • Perform month-end close with AP sub-ledger closed by D+1, all expenses incurred in each period duly accounted for (actualized or accrued)
  • Process vendor invoices and payments
  • Partner cross-functionally with Accounting, FP&A and Treasury teams – weekly payment runs, closing reporting, budgeting assumptions to align with actual accounting treatment
• Management of special projects as required upon by business needs
• Ensure all expense coding (cost center and GL accounts) is accurate; expenses properly accounted consistently with actual nature of expense as defined in the group chart of accounts
• Perform month-end close with AP sub-ledger closed by D+1, all expenses incurred in each period duly accounted for (actualized or accrued)
• Review, analyze and report to management KPI’s (vendor aging, vendor review, PO requesters’ and approvers’ compliance) with commentaries on trends and recommendations for any areas of improvement
• • Review, analyze and report to management KPI’s (vendor aging, vendor review, PO requesters’ and approvers’ compliance) with commentaries on trends and recommendations for any areas of improvement
  • Set up and train new users in various tools and platforms (VIM (vendor invoice management), Coupa (PO system), Concur, Uber, Corporate Credit Card); manage needed updates (i.e., departmental updates, access deactivation)
  • Handle information document requests during internal and external audits
  • Management of special projects as required upon by business needs
• Process vendor invoices and payments

Supervisory Responsibility:

• Manages 3 AP team members (full time, temp support)
• YES
  • Manages 3 AP team members (full time, temp support)

Budget Responsibility:

• No

Decision Making Responsibility:

• YES
  • Responsible for all expense reports ensuring compliance with group rules
  • Recruitment, staffing and structuring of the AP department
  • Application of accounting policies and procedures
• Application of accounting policies and procedures
• Responsible for all expense reports ensuring compliance with group rules
• Recruitment, staffing and structuring of the AP department

About You:

• Knowledge of SAP, Concur, Coupa
• Minimum Bachelor's degree required
• Strong ability to work in a fast-paced, client-serviced oriented culture where multi-tasking and hands-on collaboration and communication are critical to success
• Strong ethics, integrity, and credibility
• Team leader
• 5-7 years of experience of relevant experience, preferably in a similar industry/environment
• Ability to build successful relationships and collaborate effectively across departments to meet mutual objectives

The range for this position is $78,899.00 - $131,499.00. Actual rates are determined based on the job, location, and individual experience.

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

Company Overview

Since 1837, Hermès has remained faithful to its artisan business model and humanist values. We place people at the heart of what we do and aspire to make a positive impact on the world. The freedom to create, the constant search for beautiful materials, the transmission of a savoir-faire of excellence and the aesthetic of functionality define the singularity of Hermès, a house dedicated to making highly-crafted, beautiful objects made to stand the test of time.

An independent, family-owned company, Hermès is dedicated to keeping production in France through its 42 workshops, The Hermès organization is also a truly global community with a network of 310 stores in 49 countries. Hermès employs more than 15,000 people worldwide with over 6,000 of the workforce being Hermès craftspeople engaged in making artisanal products, nurturing a 180+ year tradition of creativity and innovation.

At Hermès, our actions for sustainable development and corporate social responsibility are founded in values passed down by generations of humble artisans who have shaped the story of our house and the integrity of our objects. The roots of Hermès’ success and longevity lie in a sense of responsibility; a quest for authenticity and respect for time and preservation of natural resources. All at Hermès wish to leave a positive footprint on the world, a mission that’s at the heart of our commitment to progress. This narrative can be experienced in a series of shorts films “Footsteps Across the World” available on our website. Link here.

Our Commitment

Family is at the heart of Hermès. At Hermès of Paris, we are committed to being a Maison for All, a home where we make efforts to generate, support and advance the values of diversity, inclusion and family both within our own walls and in the wider world. At Hermès of Paris we look to create a diverse workforce of talented and unique individuals with different backgrounds, skillsets and worldviews that will enrich our Hermès of Paris family. We support our individual team members personal and professional success through a culture that values equality, individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves. Beyond the walls of our Maison, we advance our DIF values through the work that we do in partnership with our community and non-profit partners.

At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.