Accounting Clerk/Administrative Assistant

The Agency is a luxury real estate brokerage in Dallas, TX.

Responsibilities

Prepare company deposits

Make deposits in the remote deposit capture system

Run accounts receivable report and determine which agents have outstanding balances for the current month, add the list of agents to a spreadsheet (which included amounts past due, thirty, sixty, ninety and one-hundred twenty days, reasons as to why the payment was declined and any follow-up with the agents)

After two weeks of following up with agents about outstanding balances forward remaining list to our Dept. General Manager

Handle all and process medium-volume account payable – into company software called BrokerWolf

Review invoices for proper support and approval

Match receiving documents with invoices to be processed

Code and enter invoices

Research and resolve any invoice discrepancies

Process check runs (80+ per week, which includes agent lease commission checks and accounts payable checks)

Post all EFT transactions

Issue and print company checks - including lease commission, reimbursement, internal employee payroll and accounts payables.

Bill out recurring agent expenses and all other agent billing

Send out agent expense statements (once a month)

Process credit cards expenses and employee expense reports

Update all credit card information as needed

Monitor credit card charges, payment discrepancies, refunds and miscellaneous charges

Maintain agent and vendor files with up to date and accurate info

Return/make calls as needed in response to any questions about their statements

Reconcile and create pivot tables for two major vendors

Prepare a variety of financial reports – including YTD statements, monthly expense statements, detailed a/p due reports

Import/Export CSV files

Investigate questionable documents/data/invoices

Collect and track W-9’s to process year end 1099’s to all vendors

Assist with month-end closing process

Assist Trans. Dept with preparing commission disbursement reports and transaction summary reports

Qualifications

Required: Knowledge of Loan Wolf or Broker wolf system. Accounting degree and QuickBooks