Cmhq- Accounting Clerk Jobs

Description/Job Summary

Please refer to the Position Grade on the Job Posting page for the appropriate job description:

OFFICE CLERK: POSITION GRADE C (Entry-Level)

Position Objective

Seeking a detail - oriented individual with interest in an account payable clerical position who offers the ability to efficiently and accurately process vendor invoices.

Training

• Knowledge of relevant accounting software.
• Knowledge of general accounting procedures.
• Knowledge of accounts payable.
• Proficient in data entry.

Authority / Decision Making

• Analytical and problem solving.
• Attention detail and an eye for high level of accuracy.

Duties & Responsibilities

• Obtain new vendors W9 information for tax filing.
• Assist with other accounting projects in the office.
• Willing to handle job stress and interact with others in the workplace.
• Keep record of any missed discount.
• Review invoices for appropriate documentation and approval prior to payment.
• Match invoices to purchase order for processing.
• Research vendor statement and follow up on any listed past due invoices.
• Must have regular, reliable attendance, and willing to work outside the regular schedule as required.
• Maintain confidentiality concerning financial and employee information.
• Maintain orderly financial filing system.

Task and Duties

• Research vendor statements and follow up on any listed past due invoices.
• Maintain orderly financial filing system.
• Research and resolve invoices discrepancies and issues.
• Maintain confidentiality concerning financial and employee information.
• Match invoices to purchase order.
• Review invoices for appropriate documentation and approval prior to payment.
• Correspond with vendors and respond to inquiries.
• Assist with order accounting projects in the office.
• Process invoices at a minimum of 10 per hour.

Machinery, Tools, Equipment, Electronic devices & Software.

• AS / 400: Daily, system used to process all invoices.
• PC: Daily, check and respond to vendor or end user's emails.
• Printer: Daily, print invoices to process.
• Scanner: Daily, scan any invoices that need to be reviewed by another department, end user, or vendor.
• Copier: Occasionally, when an additional copy of an original invoice is needed.

Physical Visual Activity Required

• Repetitive motions, substantial movements (motions) of the wrists, hands, and / or fingers. Example: Filing, sorting mail, starting ignition of machinery.
• Fingering, picking, pinching, typing, or otherwise working primarily with fingers rather than the whole hand or arm as in handling.
• Talking, expressing or exchanging ideas by means of spoken word. Via face to face or telephone.
• Stooping, bending body downward and forward by bending spine and waist. Example: Changing paper in printer, copier machine.

Preferred Qualifications

Required Qualifications

• Time and stress management skills.
• Ability to meet all assigned deadlines.
• Effective verbal and listening communications skills.
• High ability to work independently or as part of an accounting team.
• Very effective organizational skills.
• Multi-tasking skills.

OFFICE CLERK: POSITION GRADE B

Position Objective

Seeking a detail - oriented individual with interest in an account payable clerical position who offers the ability to efficiently and accurately process vendor invoices.

Training

• Proficient in data entry.
• 6 months accounts payable or general accounting experience.
• Knowledge of accounts payable.
• Knowledge of relevant accounting software.
• Knowledge of general accounting procedures.

Authority / Decision Making

• Attention detail and an eye for high level of accuracy.
• Analytical and problem solving.

Duties & Responsibilities

• Review invoices for appropriate documentation and approval prior to payment.
• Willing to handle job stress and interact with others in the workplace.
• Must have regular, reliable attendance, and willing to work outside the regular schedule as required.
• Process invoices at a minimum of 8 per hour with limited errors.
• Research vendor statements and follow up on any listed past due invoices.
• Maintain confidentiality concerning financial and employee information.
• Keep record of any missed discount.
• Obtain new vendors W9 information for tax filing.
• Assist with other accounting projects in the office.
• Match invoices to purchase order for processing.
• Maintain orderly financial filing system.
• Research and resolve invoice discrepancies and issues.
• Correspond with vendor statements and follow up on any listed past due invoices.

Task and Duties

• Process invoices at a minimum of 10 per hour.
• Research and resolve invoices discrepancies and issues.
• Review invoices for appropriate documentation and approval prior to payment.
• Research vendor statements and follow up on any listed past due invoices.
• Correspond with vendors and respond to inquiries.
• Match invoices to purchase order.
• Maintain orderly financial filing system.
• Maintain confidentiality concerning financial and employee information.
• Assist with order accounting projects in the office.

Machinery, Tools, Equipment, Electronic devices & Software.

• AS / 400: Daily, system used to process all invoices.
• Copier: Occasionally, when an additional copy of an original invoice is needed.
• PC: Daily, check and respond to vendor or end user's emails.
• Scanner: Daily, scan any invoices that need to be reviewed by another department, end user, or vendor.
• Printer: Daily, print invoices to process.

Physical Visual Activity Required

• Stooping, bending body downward and forward by bending spine and waist. Example: Changing paper in printer, copier machine.
• Fingering, picking, pinching, typing, or otherwise working primarily with fingers rather than the whole hand or arm as in handling.
• Talking, expressing or exchanging ideas by means of spoken word. Via face to face or telephone.
• Repetitive motions, substantial movements (motions) of the wrists, hands, and / or fingers. Example: Filing, sorting mail, starting ignition of machinery.

Preferred Qualifications

Required Qualifications

• Multi-tasking skills.
• Effective verbal and listening communications skills.
• Ability to meet all assigned deadlines.
• Time and stress management skills.
• Very effective organizational skills.
• High ability to work independently or as part of an accounting team.

OFFICE CLERK: POSITION GRADE A

Position Objective

Seeking a detail - oriented individual with interest in an account payable clerical position who offers the ability to efficiently and accurately process vendor invoices.

Training

• Knowledge of accounts payable.
• Knowledge of relevant accounting software.
• 1 year accounts payable or general accounting experience.
• Proficient in data entry.
• Knowledge of general accounting procedures.

Authority / Decision Making

• Attention detail and an eye for high level of accuracy.
• Analytical and problem solving.

Duties & Responsibilities

• Task and Duties
• Process invoices at a minimum of 10 per hour with limited errors.
• Research vendors statements and follow up on any listed past due invoices.
• Match invoices to purchase order.
• Keep record of any missed discount.
• Willing to handle job stress and interact with others in the workplace.
• Must have regular, reliable attendance, and willing to work outside the regular schedule as required.
• Assist with other accounting projects in the office.
• Obtain new vendors W9 information for tax filing.
• Research vendor statements and follow up on any listed past due invoices.
• Assist with order accounting projects in the office.
• Maintain orderly financial filing system.
• Match invoices to purchase order for processing.
• Correspond with vendors and respond to inquiries.
• Research and resolve invoices discrepancies and issues.
• Research and resolve invoice discrepancies and issues.
• Maintain confidentiality concerning financial and employee information.
• Review invoices for appropriate documentation and approval prior to payment.
• Maintain confidentiality concerning financial and employee information.
• Correspond with vendor statements and follow up on any listed past due invoices.
• Review invoices for appropriate documentation and approval prior to payment.
• Process invoices at a minimum of 10 per hour.
• Maintain orderly financial filing system.

Machinery, Tools, Equipment, Electronic devices & Software.

• Printer: Daily, print invoices to process.
• AS / 400: Daily, system used to process all invoices.
• Scanner: Daily, scan any invoices that need to be reviewed by another department, end user, or vendor.
• Copier: Occasionally, when an additional copy of an original invoice is needed.
• PC: Daily, check and respond to vendor or end user's emails.

Physical Visual Activity Required

• Talking, expressing or exchanging ideas by means of spoken word. Via face to face or telephone.
• Stooping, bending body downward and forward by bending spine and waist. Example: Changing paper in printer, copier machine.
• Fingering, picking, pinching, typing, or otherwise working primarily with fingers rather than the whole hand or arm as in handling.
• Repetitive motions, substantial movements (motions) of the wrists, hands, and / or fingers. Example: Filing, sorting mail, starting ignition of machinery.

Preferred Qualifications

Required Qualifications

• Very effective organizational skills.
• Ability to meet all assigned deadlines.
• Effective verbal and listening communications skills.
• Time and stress management skills.
• High ability to work independently or as part of an accounting team.
• Multi-tasking skills.