Accounting Clerk - Payroll

SUMMARY: Under general supervision of Payroll Manager, perform fiscal clerical work in connection with the calculation, examination, and reconciliation of fiscal records related to employee attendance and payroll. Perform related work as required.

Hourly Range:

• $21.0800 - $29.6616 per hour

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist employees with timesheet issues and Payroll forms/processes.
• Reconcile and prepare check requests accurately for monthly disbursement of voluntary and mandatory deductions such as child support, garnishments, medical, dental etc.
• After each pay period, process journal entries to transfer Flexible Spending Account (FSA) funds, verify with UKG BI report.
• Maintain good attendance and punctuality.
• Assist Payroll Specialist & Payroll Technician in processes to complete payroll accurately in UKG Pro Workforce Management system.
• Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
• Maintain Payroll files and ensure they are up to date; work with Facilities to remove old files from Payroll and placed in storage.
• Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
• Maintain correct balances for Longevity and Military Leave, and help employees complete applicable forms.
• Verify and assist employees to use correct pay codes according to hours worked.
• Assist Payroll Specialist & Payroll Technician in investigating discrepancies as needed in a timely manner.
• Keep supervisor informed of pending work, work in progress and problems encountered.
• Update and verify and enter employee accruals in UKG.
• Perform different or additional work as assigned.
• Comply with agency Personnel Policies and Procedures.
• Reconcile employee’s biweekly deductions, process check request and verify with UKG Pro Business Intelligence (BI) reports. Maintain separate Excel spreadsheets for deductions as needed or required.

MINIMUM POSITION REQUIREMENTS:

• Must maintain a high level of confidentiality.
• Ability to establish and maintain effective working relationships with others.
• Ability to direct and coordinate the work of others.
• Knowledge and ability to work with Excel proficiently.
• Knowledge of office practices and procedures.
• Ability to use ten key/calculator proficiently.
• Full use of automobile, possession of a valid driver's license and automobile liability insurance for the minimum amount prescribed by law, or ability to provide for independent transportation. Must have and maintain safe driving record.
• Eighteen (18) months of clerical accounting work to include 18 months Accounts Payable (A/P) and one-year heavy key entry.
• Ability to reconcile differences within the record keeping system requiring an understanding of the relationships among accounting records and documents.
• Knowledge of bookkeeping and accounting terminology practices and procedures.
• Good written and oral communication skills.
• High school diploma or equivalent.

COVID-19 PRECAUTIONS

The health and well-being of our employees is of utmost importance to Inland Regional Center. In addition to following CDC guidelines, our agency also takes other safety measures to help protect our employees against COVID-19 such as:

• Office equipment for remote work use at home
• Employees may wear personal protective equipment in the workplace and practice social distancing in their discretion.
• Virtual Meetings through Teams App
• Completing a check-in questionnaire before entering the office, when required.
• Hybrid remote and in-office work with staggered in-office work schedules

We are proud to be an EEO employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.