Accounting Administrative Assistant Jobs

JOB OVERVIEW

Responsible for assisting Accounting Manager on accounts payables and accounts receivables for mixed-use portfolio of properties. Assist and support with the financial responsibilities of the properties, as well as third-party relationships. Maintain positive relationships and practice effective communication with all staff, tenants, and vendors to quickly solve problems, manage and improve tenant satisfaction, ensure a high level of compliance and tenant retention, and accurately complete property accounting procedures and operations.

RESPONSIBILITIES

• Keep Accounting Manager advised of all plans, procedures, problems, and deviations from plans in a timely manner.
• Assist with audits and compliance with applicable third-party audits.
• Assist with property accounting policies and procedures, financial reporting, insurance, and compliance tracking.
• Help organize and maintain AppFolio and QuickBooks databases, along with Microsoft 365 company platform including but not limited to Outlook, OneDrive, and Teams.
• Assist with monthly and yearly account procedures, including accounts payable and accounts receivable.
• Assist with processing of monthly invoices for operating account and properties as needed and assigned.
• Perform other related duties as assigned and necessary.
• Understand and assist in performing accounting procedures and dealing with properties, owners, and tenants.

SKILLS

• Ability to maintain effective relationships
• Basic-Advanced Knowledge of Microsoft Office 365 Suite (Word, Excel, Outlook, Teams)
• Trustworthy, reliable and practices confidentiality
• Professionalism and diplomacy despite conflict and challenge
• Affinity for multi-tasking and dynamic project management
• Ability to follow instruction and take initiative
• Basic-Advanced Knowledge of AppFolio and QuickBooks
• Computer, smart phone, and standard office equipment proficient
• Strong oral, written and interpersonal communication skills
• Attention to detail and organization

EDUCATION, TRAINING & REQUIREMENTS

• In-Office position located in Glendale, CA
• Two (2) years minimum experience in accounting/bookkeeping.
• Bachelor or Accounting Degree preferred.
• Office Hours Monday through Friday 9am-5pm