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Senior Executive Assistant Office Jobs in Alameda, California

Executive Assistant/Office Manager
By Kingmakers of Oakland At Oakland, CA, United States

About Kingmakers of Oakland At Kingmakers of Oakland (KOO), we fundamentally believe all Black males are brilliant, beautiful, and possess innate greatness. Because our society and educational systems ...

Executive Assistant/Office Manager
By Pantera Capital At Menlo Park, CA, United States
Assist with Outlook calendar management
Office upkeep and administrative management
Highly proficient computer skills (Outlook, Word, Excel)
2+ years’ experience of administrative support preferred
Greet and welcome external visitors to our office
Point of contact for visiting vendor
Senior Accounting Assistant - Sheriff's Office
By County of Riverside At Riverside, CA, United States

Supervise a small number of lower level Accounting Assistants and clerical support staff.

Executive Assistant/Office Manager
By Tri Pointe Homes At Roseville, CA, United States
Manage and partner with all appropriate stakeholders, as needed, in the planning and execution of meetings, off-sites, and division activities.
Manage business operations for the office, including processing contracts and invoices, purchasing, expense reports, and preparation of monthly reconciliation reports.
Minimum 5 years experience providing administrative support for two or more senior-level executives.
Experience with travel applications such as Concur, TripIt, etc. highly preferred
Strong attention to detail and organization, with the ability to prioritize and manage time/tasks effectively.
Demonstrated leadership capabilities, able to adapt and learn quickly in a high-growth company.
Associate/Senior Executive Assistant
By Tencent At Palo Alto, CA, United States
Facilitate the development of department management system and implement administrative protocols and procedures
Bachelor’s degree or above, with more than 2 years of secretary or related working experience.
Fluency in both Chinese and English, and excellent business communication skills in English;
Communicate the headquarters’ policy to the department in time and assist in execution;
Organize department activities for team building and corporate culture fostering
Lead the team to support effective and efficient business development.
Executive Assistant/Office Manager
By BURKE + CO. At San Francisco Bay Area, United States
Must have experience in office coordination/management
Experience in finance, or tech highly preferred
xact compensation will vary based on skills, experience, and expertise)
Manage Partners’ calendars, schedule appointments, and confirm meetings
Work collaboratively with other administrative team members and Office Manager
3+ years of experience as an Executive Assistant
Executive Assistant/Office Manager
By Rezo Therapeutics At San Francisco, CA, United States
Manage the CEO’s schedule, weekly priorities, and time-sensitive actions
7+ years of related experience in an administrative role, with a history in providing C-level executive support
Experience working in biotech and/or at an early-stage company highly desired
Excellent organizational skills that reflect the ability to prioritize and perform multiple tasks seamlessly
Exceptional interpersonal skills and desire to build and be a part of a strong collaborative team
Strong professional verbal and written communication skills
Senior Executive Assistant Jobs
By Telesis Bio At San Diego Metropolitan Area, United States
Excellent time management skills and ability to prioritize to multiple requests
5+ years’ experience working as an Executive Assistant and/or Office Manager supporting C-level executives
Manage the coordination and logistics of both internal and external meetings
Build strong relationships at all levels of the organization and manage a variety of special projects when asked
Excellent verbal and writing skills, great computer skills
Proactively maintain calendars and daily schedules for assigned executives, fielding and prioritizing requests that require attention
Senior Executive Assistant Jobs
By clearpol At San Francisco Bay Area, United States
Exceptional organizational and project management skills, with a strong attention to detail.
Efficiently manage the CEO's calendar, scheduling appointments and prioritizing the most sensitive matters.
Manage special projects, strategic initiatives, and critical issues as they arise.
Bachelor's degree or equivalent experience in Business, Administration, or a related field.
Ability to manage multiple tasks while thriving in a fast-paced startup environment.
Coordinate the logistics of team meetings and events, including preparing agendas and tracking action items.
Senior Executive Assistant Jobs
By LinkedIn At Mountain View, CA, United States
Experience working as a trusted business partner to a c-suite level executive, ideally a CFO and/or Finance leader
Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)
5+ years of experience working at a senior and/or executive administrative level with at least 3 years of experience supporting VP+
Excellent communication (written and verbal), analytical and organizational skills
Ability to effectively manage time, prioritize tasks, and work within deadlines and handle high level of ambiguity
Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint)
Executive Assistant / Office Services
By Asia Alternatives Management LLC At San Francisco Bay Area, United States
·Must be results oriented, have a high degree of motivation, organizational and time-management skills;
·Openness to taking on new responsibilities as needs change and new requirements develop;
·Plan & manage on-site meetings, booking conference room, lunches
·Manage employee & office security, including issuing elevator access badges;
·Strong computer skills in Word, Excel, PowerPoint, CRM and other proprietary systems;
·Candidate must have at least 5 years supporting executives preferably in Finance or Private Equity industry.
Senior Executive Assistant Jobs
By Systems Technology Forum, Ltd. (STF) At San Diego, CA, United States
Vision and Dental Plan Benefits
Medical Plans administered through United HealthCare
Accidental Death and Dismemberment Insurance
Dependent / Medical Care Flexible Spending Account
Life Insurance (basic and supplemental)
Paid Time Off / Annual Comprehensive Personal Leave
Office Manager & Executive Assistant
By ONI At San Diego, CA, United States
Responsibility for all office-related vendor management
Providing administrative support to CEO in order to increase his availability for executive level responsibilities
Prepare presentation and cost/benefit analysis as neededSecuring appropriate signatures and track documents through the approval process on behalf of CEO
Overseeing all daily office functions, ensuring the organization and staff have a satisfying work environment
Serving as the first point of contact to answer, screen and transfer incoming calls as well as office visitors
Coordinating logistics and preparing meeting materials
Executive Assistant/Office Manager
By J.R. Berry Search Group, Inc. At Los Angeles, CA, United States
3+ years of administrative and office management experience
Serving as a key point of contact with building management and third-party vendors
Managing executive calendars and scheduling meetings
Coordinating meeting needs – arranging conference rooms, preparing materials, assisting with A/V, ordering catering, etc.
Booking travel arrangements and preparing expense reports
Providing reception coverage as needed – answering phones, recording messages, and greeting and directing guests
Senior Executive Assistant Jobs
By Omega Accounting Solutions At Irvine, CA, United States
Heavy calendar management and scheduling for executives’ business and personal needs
Complete other duties at the discretion of management
Strong interpersonal skills and experience building strong relationships
Manage complex travel arrangements including flights, ground transportation, reservations, and other logistic arrangements
Provide leadership and guidance to other executive assistants, helping them manage their workload and meet deadlines
Excellent written and verbal communication skills
Office Manager/Executive Assistant
By COPE Health Solutions At Los Angeles, CA, United States
2-3+ years of office management and/or business administration experience preferred
Strong project and time management skills
High level of proficiency of Microsoft Office programs (Outlook, Word, Excel and PowerPoint, and Project Management) and experience with internet research.
Manage calendars and schedule complex appointments and meetings for executives, and their teams, where necessary
Manage/maintain storage facility, including scheduling of an annual or biannual cleaning
Knowledge of general office machines and telephone system required
Executive Assistant/ Office Manager
By Jobot At Culver City, CA, United States
Outstanding organizational and time management skills, creative and willing to take work
Comprehensive benefits with medical, dental & vision coverage
Act as the point of contact among the CEO while also offering support of the office among the
Manage CEO’s calendars and set up meetings
Excellent MS Office, and G-Suite knowledge
Excellent verbal and written communications skills
Executive Assistant / Office Manager
By Observe.AI At , San Francisco, Ca $105,000 - $120,000 a year
Primary liaison between Observe.AI and support vendors, such as property management, catering, office supplies, etc.
Manage, protect, and maintain multiple executive’s sensitive and complex calendars.
Manage business travel by booking flights and accommodations and filing expense reports
Assign and manage office key fob access and security.
4+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role
What you will be doing as the Office Manager
Senior Executive Assistant Jobs
By Ripple At , San Francisco, 94105, Ca $92,952 - $129,100 a year
Day-to-day management of calendars with heavy scheduling requirements
Book and manage travel arrangements and reservations for members of three teams
8+ years of experience working as an Executive Assistant
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Exceptional written and verbal communication skills
Hands on experience with Google Apps and Concur
Executive Assistant/President's Office (C) - Coa
By Peralta Community College District At , , Ca $6,668 - $8,457 a month
Trains support clerical or student staff.
Attends meetings with the President and takes initiative to ensure appropriate follow-up and implementation as directed.
Maintains records and tracks strategic planning projects, the accreditation process District special projects.
Schedules a variety of appointments (i.e., meetings, programs, workshops, conferences and interviews).
Analyzes situations and makes decisions regarding procedural maters without immediate supervision.
Performs other related duties as required.