Experiential Coordinator Jobs

Minimum 5 years of experience in event planning, production management or related role, preferably in color cosmetics or skincare

Extensive project management experience with proven results

Experience in budgeting and financial management

Manage budget, contracts, scope of work and external vendor agreements

Collaborate with cross-functional teams including marketing, sales, creative, visual merchandising, and education to create compelling events

Manage and develop timelines internally and externally, managing all aspects of the event creation process

Handle all aspect of event management and production from budgeting and booking, to routing and reconciliation

Work closely with Hartbeat brand and marketing teams to align experiences and live events with organization's brand and mission

Manage P&L for all events and manage all monetization streams including - tickets, sponsorship and merchandise

Excellent communication skills, written and verbal

10+ years demonstrated experience in experiential, special event, touring, theatrical or other live entertainment production.

International touring and activation experience a plus

Exceptional project management skills, including the ability to manage multiple projects simultaneously, prioritize tasks, and meet tight deadlines.

Collaborate closely with the creative, strategy, and account management teams to translate concepts into feasible production plans.

Bachelor's degree in Marketing, Communications, Event Management, or related field. Master's degree a plus.

Proficiency in relevant software tools for project management, budgeting, and content production.

Manage multi-million-dollar budgets with a keen eye for cost optimization and resource allocation, ensuring projects are delivered within budget constraints.

Oversee on-site production activities, manage timelines, troubleshoot challenges, and ensure flawless execution of events.

Collaborate with live TV production teams to integrate experiences and programming into nationally televised live broadcasts.

Ability to create budget and then manage all planning and spending per budget.

Research vendors, suppliers, etc. offering new technologies or approaches

2-4 years experience in live event planning and producing events preferred

Experience working with global brands on experiential activations a plus

Develop experiential activations, overseeing conceptualization, fabrication and on site execution

Manages co-op offers and applications. Provide feedback to students

Manages international student work authorization applications. Provide feedback to students

Conducts walk in hours and answers general student questions regarding career and experiential learning

Hosts reflection meetings with returning students to explore occupational purpose, engagement, and preparation

Approves student access to Northeastern Job Platform, updates records and posts jobs

Updates existing resources (maintain website, informational materials, workshop presentations, virtual advising studio collateral, etc)

Management, development and organization of department folders, and key reference materials

Other responsibilities as assigned by manager or supervisor

Manage and maintain database of event photos and files

1+ year of experience working in media or similar organization

Strong verbal and written communication skills

Play a key role in supporting the production of events across tentpoles, custom events, editorial initiatives and key additional projects

Balance imagining work with managing work: Dream up world-class executions, then handle project management effectively.

Location, confirmed job-related skills and experience will be considered in setting actual starting salary

Support creative direction for all workstreams, through the lens of transformative, immersive experiences.

Show vision and skill in defining all design elements, including identity, typography, iconography, illustrations, animations, etc.

Strong portfolio which demonstrates breadth of experience and impeccable taste in design

Knowledgeable in common production methods, materials, and technologies

Manage and stay on top of logistics and event management for all events

Strong written and communication skills

Impressive knowledge of marketing and industry trends

Create experiential strategy that brings the brand to life

Collaborate across areas such as PR, Social Media, etc. to establish consistency beyond event execution

Aid in completing additional marketing tasks when necessary

You have the experience and knowledge of workflow within a production company, or an in-house creative services agency

You have 3+ years of experience production design

You have excellent internal and external written and verbal communication skills

You have impeccable organizational skills

You have proven experience creating and actively managing integrated timelines and budgets

Certification(s) in Commercial Art recommended. Associates Degree in Graphic Technologies minimum.

3-4+ years of project management, event, or executive assistant experience.

Proficiency in Keynote, Google programs, Slack, and experience with Monday.com or similar project management tools are preferred.

Management of Experiential Executive Vice President expenses and calendar inclusive of scheduling meetings.

Exhibit a genuine passion for project management, demonstrating enthusiasm for efficiently planning, organizing, and executing projects to drive successful outcomes.

Manage interdepartmental workflow by providing weekly status updates and partnering with event producers to confirm the completion of deliverables.

Use programs such as Monday.com to manage experiential timelines, creative briefs, and communication across internal teams.

3-4+ years of project management, event, or executive assistant experience.

Proficiency in Keynote, Google programs, Slack, and experience with Monday.com or similar project management tools are preferred.

Management of Experiential Executive Vice President expenses and calendar inclusive of scheduling meetings

Exhibit a genuine passion for project management, demonstrating enthusiasm for efficiently planning, organizing, and executing projects to drive successful outcomes

Manage interdepartmental workflow by providing weekly status updates and partnering with event producers to confirm the completion of deliverables.

Use programs such as Monday.com to manage experiential timelines, creative briefs, and communication across internal teams.

Balance imagining work with managing work: Dream up world-class executions, then handle project management effectively.

Location, confirmed job-related skills and experience will be considered in setting actual starting salary

Support creative direction for all workstreams, through the lens of transformative, immersive experiences.

Show vision and skill in defining all design elements, including identity, typography, iconography, illustrations, animations, etc.

Strong portfolio which demonstrates breadth of experience and impeccable taste in design

Knowledgeable in common production methods, materials, and technologies

Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities

Serves as liaison to various College offices to provide service delivery and appropriate referrals to students

Collects and reviews syllabi to ensure compliance with standards

Serves as resource person for students and faculty regarding program policies and procedures

May supervise office operations and/or monitor department budget

In the box under "job title/ keyword", enter **"26980"**

Track record of delivering innovative creative solutions that bring the experiential platform to life, drive client results and meet budget requirements

Have a strong vision for what makes truly spectacular phygital experiences

Expert written and verbal communicator, with the ability to articulate abstract creative concepts; strong presentation skills internally and client-facing

Inspirational leadership abilities with proven track record of developing talent

Experienced trusted advisor and creative partner to clients and broader multi-agency teams

Equivalent experience demonstrated by a strong portfolio showing proven industry leadership

1 year of management experience is preferred

Knowledge or direct experience working in healthcare field, with or for providers is preferred

Manages daily activities of an Experiential Learning team

Participates in problem-solving for student concerns related to practicum experiences and facilitates appropriate intervention

Interfaces with clinical agencies to support successful practicum placement experiences

Serves as a subject matter expert for practicum requirements for internal and external audiences

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

REQUIRED EDUCATION AND WORK EXPERIENCE

Manages the budget, scope and schedule for the environmental graphic design portion of projects

Bachelor’s degree in Graphics, Industrial Design or Interior Design, or equivalent experience

5+ years’ experience with 3D/2D graphics, signage, digital printing

Working knowledge of the commercial interior architecture and/or design industry

5+ years working in a production capacity and/or event management in a studio and/or event agency environment

production capacity and/or event management in a studio and/or event agency environment

Manage the day-to-day aspects of multiple projects/events through kickoff, ideation, design, development, and delivery with external and internal stakeholders

Develop and manage event P&L’s and budgets and reconciling budgets post-event alongside and with the approval of VP of Brand Partnerships

Source and manage contractors, vendors, and consultants

Experience developing Scopes of Work and project managing events with budgets over $500,000 to $2M

Experience with planning, documentation and management of environmental design, interior design, or architecture necessary

Salary Range $45,000 - $65,000, based on skills and experience

Contributing a shared passion for travel, hospitality, and lifestyle experiences to inform our work

0-5 years of experience in the design industry

Good verbal and written communication skills

401k Employer Match after meeting eligibility requirements

Strong management skills and the ability to be a team leader

Bachelors degree required (preferably Marketing, Sports Management, Hospitality Management a plus)

Work closely with Client on Guest communication and management

7+ years’ of experience in experiential marketing / hospitality event marketing with direct client-facing access

Major event operations experience, preferably in Olympics hospitality

Industry knowledge and understanding of sports marketing and the Olympics & Paralympics