Project Manager, Experiential Jobs

Bustle Digital Group is seeking a proactive, detail-oriented, and highly organized Project Manager, Experiential to join our Experiential team.

This role reports to the Director, Experiential Marketing and Operations, and works with the wider Experiential team to optimize processes, including project organization, timelines, collaboration with internal partners such as finance and design, and overall project cohesiveness, helping the team to stay on track while juggling the day-to-day project needs.

Responsibilities

• Create and manage event timelines, manifests, template materials, and roadmaps, partnering with internal and external stakeholders to confirm key milestones and deliverables.
• Partner with event producers to track expenses, submit invoices, manage communication with accounting, and manage corporate credit card.
• Manage interdepartmental workflow by providing weekly status updates and partnering with event producers to confirm the completion of deliverables.
• Facilitate cross functional communication between the experiential team and internal partners such as legal, finance, design, editorial, and social working cross-functionally.
• Management of Experiential Executive Vice President expenses and calendar inclusive of scheduling meetings.
• Partner with event producers to support event production, if necessary, with event research such as vendor and venue sourcing and outreach, industry research and more.
• Partner with event producers to initiate project kick-off with internal and external partners, creating agendas, scheduling meetings, sending meeting recap notes, building out initial key documents, and more.
• Use programs such as Monday.com to manage experiential timelines, creative briefs, and communication across internal teams.
• Partner with the Director of Experiential and Operations to develop and maintain an organized system for event-related documents, templates, databases, and spreadsheets to track project details, ensuring accurate, up-to-date, and easily accessible documentation.

Requirements

• Exhibit a genuine passion for project management, demonstrating enthusiasm for efficiently planning, organizing, and executing projects to drive successful outcomes.
• Team player who is flexible and willing to adapt and take on diverse roles as needed to support the team and achieve collective success.
• Proficiency in Keynote, Google programs, Slack, and experience with Monday.com or similar project management tools are preferred.
• 3-4+ years of project management, event, or executive assistant experience.
• $80,000 - $85,000 a year
• Strong attention to detail and ability to maintain accuracy in a fast-paced environment. A proactive approach to problem-solving with the ability to identify issues and implement effective solutions.
• Detailed-oriented, strategic, and excellent organizational, communication, and timeline skills with the ability to multitask and prioritize effectively.
• True self-starter – be proactive and move initiatives forward with limited guidance.
• Willingness to travel for events and support producers as necessary on-site.
• Ability to act as the project facilitator between internal teams, managing interdepartmental workflow and communication to ensure cohesive and strategic output