Executive Studio Coordinator Jobs in California

Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.

Assist the Program Manager/other team members on special projects as needed.

Solve complex problems – and learn new skills

Experience the power of transforming digital engineering for Fortune 500 clients

Master your craft with leading training programs and hands-on experience

Experience a community of change-makers!

Communicate customer requests, order changes, and/ or paperwork specifications to management

Quickly execute all other duties as assigned by management

Flexible scheduling is a requirement – there could be late nights and weekend responsibilities

Greet all guests, setting the expectation for the ultimate Smashbox Studios experience

1-3 years of front desk experience in a studio environment or hospitality

Understanding of high-end customer service requirements

Order supplies and equipment along with other office management duties

Protect Executive’s time through strategic and proactive calendar management and vetting a variety of meeting requests

Manage Travel & Entertainment expenses for your executives and their teams

3 years minimum experience in an administrative role

Effective communication skills, including diplomatic and professional handling of telephone and email communications

Experience handling confidential information. Exercises good judgement and discretion while maintaining confidentiality of information and documents.

Initiative to learn new skills, studio procedures, and pipeline through self and studio education

Proactively manage leader(s) and team calendars with an understanding of leader and studio goals

Manage and reconcile expense reports, invoices and receipts, and flag upcoming expenses for budgetary purposes

Partner with leader(s) and key studio leadership to effectively manage changing schedule priorities and communicate to all involved parties

Project manage initiatives, programs and one-off projects as needed in support of leader(s) goals and assignments

At least 3 years of executive administrative support experience

Expert computer skills; Microsoft Office Suite—Word, Excel, PowerPoint, Outlook are a must; experience with the full Adobe Suite desired

Familiar with project management is an advantage

Possess outstanding communication and personal interaction skills, and demonstrated collaboration abilities

Good computer skills are necessary with experience in standard office programs

2+ years of team administrative assistant experience

Must be detail oriented and highly organized with an ability to manage multiple priorities

A degree in business, marketing, or branding required or other experience/education equivalent may suffice

Create and manage a social media posting schedule.

Manage and work with other contractors such as event planners, florists, and photographers.

1-2 years of relevant brand strategy and/or integrated marketing experience

Previous brand strategy experience at a modern, high-end service-based company is a high plus

Strong communication and organizational skills