Administrative Billing Coordinator Jobs in California

Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts.

Meet with Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections.

Pull back-up of costs to include with final invoices based on a client's billing requirements.

Proactive follow-up with the Billing Manager, Senior Billing Coordinators, partners, and clients.

Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts.

Perform client billing and collection activities for assigned clients in a timely manner.

1-2 years' experience in a Billing/Finance position

Upload files to appropriate finance systems

Strong skill in Excel and Google Sheets required

Great Zoom and interpersonal skills

Experience in financial software (SAP a plus) and comfort adopting new software applications

Ensure monthly payment of all vendor invoices

Perform various clerical activities in the finance department, including data entry, information verification and invoice generation

Run reports for management and conducts research to aid in the investigation of billing discrepancies

Strong attention to detail and data entry skills

Bachelor’s degree in accounting, finance, or related field

3+ years of accounting or related experience

Experience with QuickBooks, Centerbase, and Clio a plus

Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting.

College degree preferred or equivalent work experience

Minimum of three years of legal billing experience;

Experience with Elite Enterprise strongly preferred

Excellent oral and written communication skills

Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely.

Strong written and verbal communication skills with an eye for detail

Experience with Microsoft Office as well as Salesforce or a similar CRM is preferred

Process electronic timekeeping issues in a timely manner

Foster excellent provider communication by answering any questions or concerns regarding timekeeping

Stay ahead of timesheet issues by notifying providers if corrections or actions necessary for accurate timekeeping need to be completed

Collaborate cross-functionally to resolve any billing or payroll discrepancies

Prepare and submit electronic invoices in accordance with Customer and Company requirements

Must be a quick learner, have strong organization skills, have strong work ethic, and be very detail oriented

Possess strong communication skills (written/verbal) with the ability to interface with diverse levels of personnel

Previous office experience, minimum of 1 year

Accurately prepare and process invoices

Collect, record, audit, and track labor, equipment, and material tickets

This position has a remote/hybrid work arrangement, with the expectation to be in the office on an as needed basis.

Manage all phases of the billing cycle using Aderant billing software.

Distribute supplies to remote and home offices as needed.

Three (3) years of billing experience with mid-large size law firm

Experience with Aderant/CMS, Elite, or similar software

Basic typing skills (at least 40 wpm)

Associate or Bachelors’ degree in Accounting, Business Administration or Finance or related education

1+ years of related work experience in a fast-paced environment

Accounting and Finance background, preferably working in the Clinical Trial / Pharmaceutical industry

Excellent listening, written and oral communication skills

Bill KAM clients and in full while verifying accuracy of billing data and revising any errors.

Perform reconciliation for the day-to-day resolution of any discrepant invoices.

Minimum of three to five years previous accounting experience required, including e-billing experience

Working knowledge of Word, Excel and Outlook

Legal billing experience with Aderant or Elite a plus

Intermediate mathematical skills; strong customer service and communication skills

Processing all draft bill edits including transfers of fee and/or disbursement entries to correct client/matter(s) as submitted on bill request

Communicating directly with clients as needed to assist in answering questions, providing data, and or maximizing billing efficiency