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Billing Coordinator Jobs

Company

Sheppard, Mullin, Richter & Hampton LLP
Address , Los Angeles, 90071, Ca
Employment type FULL_TIME
Salary $31 - $46 an hour
Expires 2023-06-26
Posted at 1 year ago
Job Description
Overview:
Sheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, is seeking an experienced Billing Coordinator to join our Billing Department.

This position can be based in any of the following offices: San Francisco, Silicon Valley, Downtown Los Angeles, Century City, Orange County, Del Mar, or San Diego. There is only one opening.

The Billing Coordinator is a member of Sheppard Mullin’s Billing Department. Reporting to the Billing Supervisor, this position will be supporting billing for 15 attorneys based on the West Coast. The Billing Coordinator is responsible for full-cycle billing (distributing prebills, processing revisions, submitting and posting invoices) and will assist with some collections activities.
  • This position has a remote/hybrid work arrangement, with the expectation to be in the office on an as needed basis.
Responsibilities:
  • New partner orientation (discuss billing deadlines and prebill review options).
  • Coordinate prebill audit requests and pulling paper prebills from local files or offsite storage.
  • Prepare invoices according to attorney and client billing guidelines.
  • Address all incoming department mail.
  • Print and send paper prebills through FedEx (for attorneys who request paper).
  • Distribute supplies to remote and home offices as needed.
  • Filing paper prebills and shipping to offsite storage.
  • Respond to inquiries and requests for invoices, reports, and adjustments.
  • Manage all phases of the billing cycle using Aderant billing software.
Essential Functions of Job:
  • Communicate effectively with attorneys and staff as the subject-matter expert in all billing matters.
  • Analyze invoices diligently to ensure compliance with Firm policies and client billing guidelines.
  • Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts. This position requires routine communication with firm attorneys, client contacts, and other personnel, both inside and outside the firm.
  • Prepare invoices according to attorney and client billing guidelines.
  • Prioritize and meet aggressive deadlines while handling a high volume of work.
  • Resolve complex billing issues by working with the Billing Attorney and clients.
  • Proactively recommend improvements to existing processes.
  • Prepare ad-hoc reports, providing analysis of financial and historical data.
  • Respond to inquiries timely and effectively.
Qualifications:
Required Qualifications:
  • Excellent oral and written communication skills
  • Basic typing skills (at least 40 wpm)
  • Ability to thrive in a team environment and look for opportunities to provide additional support
  • Three (3) years of billing experience with mid-large size law firm
  • Ability to work independently
  • Experience with Aderant/CMS, Elite, or similar software
  • Ability to prioritize tasks and complete work within established deadlines
  • Proficiency with Outlook, Word and Excel
  • Ability to interact with attorneys, staff, and clients in a professional, service-oriented manner
Preferred Qualifications:
  • Experience with E-Billing Hub or Bill Blast
  • Experience with various e-billing vendor portals (e.g. Legal Exchange, Tymetrix, CounselLink)
  • Strong organizational and problem-solving skills
Education
Required: High School Diploma
Preferred: Bachelor’s Degree

Computer/Software Knowledge
Required: Aderant/CMS, Elite, or similar software; Outlook, Word, and Excel

Work Environment
  • Overtime will be required on occasion as the workload demands.

#LI-CW1 #LI-Hybrid #LI-Associate #LI-Fulltime

The pay range for this position is $31.00 to $46.00 per hour.

We will consider qualified applicants with criminal histories in a manner consistent with all applicable federal, state, and local laws, including the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring Ordinance.