Workplace Support Manager Jobs

Company Description

Company Overview

Third Bridge was founded on the belief that human insights drive intelligent investment decisions.

To make the right investment decisions, our clients require access to the most relevant experts and their insights – we enable this through private consultations and exclusive content drawn from expert interviews.

Our clients consist of some of the largest private equity funds, hedge funds, mutual funds, and management consulting firms, which are serviced by a team of over 900 employees located across eight global offices.

Third Bridge operates in a global, multi-billion-dollar market with double-digit annual growth and has consistently received accolades for Great Places to Work and the top 100 fastest-growing companies.

Based at our New York office, the Workplace Support Manager is an essential member of the Facilities team. We are looking for someone who can assist with the running of a fast-growing office. Someone who will relish the daily challenges of the department, who can follow and maintain processes and procedures in order to keep the office running smoothly, and who isn’t afraid to roll up their sleeves.Reporting to the Global Head, the main responsibilities of this role will include but are not limited to

• Managing Budgets and all Admin
• Liaising with maintenance people and other vendors when they are scheduled to complete works in the office
• Assisting with the organisation and delivery of staff social events
• Being the first point of contact for the building porter, etc
• Answering the main reception phone and directing calls
• Ensuring the office environment is kept clean and tidy, and free from hazards
• Undertaking site audits and maintaining site H&S
• Managing direct reports
• Communications with external suppliers, partners, and internal teams
• Working closely with the Facilities Management team to ensure high standards in the office
• Taking receipt of, and distributing post and deliveries, coordinating outgoing mail
• Maintaining stock levels of food and stationery, ordering/taking receipt of deliveries/allocating stock to kitchen/store cupboard
• Meeting and greeting guests

Qualifications

Desired Skills and Experience

• Experience with office coordination, health and safety, and facilities
• A proven ability to work in an extremely fast-paced environment
• Ability to keep calm in the face of fast change or urgent demands
• Ability to interact with senior executives and all levels of the organisation
• Ability to learn quickly and muck in where needed
• A smart, professional appearance and can-do attitude
• An understanding of confidentiality issues and the use of discretion
• Highly organised with a keen eye for detail
• Excellent written and verbal communication
• The ability to establish strong relationships with suppliers and colleagues
• Experience managing a team
• Ability to make decisions quickly and sort complex, competing priorities

Additional Information

How will you be rewarded?

Rewarding your hard work. We offer a range of incredible rewards and benefits. These include the basics, which are:

• 15 days of vacation (which increases to 20 days after 2 years of service) plus US Holidays
• Base Salary - $80,000-$85,000

We're very supportive of your career development here in Third Bridge:

• We've created comprehensive onboarding and training programmes and in the first 2+ years there is access to our Associate Training Programme, Client Engagement Programme, Emerging Leaders Programme, D&I Awareness course, Breaking Bias course, Manager training Programme and Mentoring Programmes run by our Executive Leadership Team.
• We create flexible career and development paths, with opportunities to gain a wide range of transferable skills.
• We also provide a Personal Development Allowance to the value of £750 per year, which can be used for any learning programmes you feel would be beneficial for you.

We also focus on your health and wellbeing:

• A variety of insurance plans
• In-office perks, including snacks, weekly lunches, coffee, tea and drinks
• A personal HSA (Health Saving Account) and Medical FSA (Flexible Spending Account)
• Monthly social events
• Health coverage by Empire Blue Cross Blue Shield - Medical Insurance, Dental insurance and Vision plan
• Modern Health to focus on your mental wellness with free coaching sessions, online therapy sessions and meditation resources

Your future and family is important to us, so we offer:

• 401K matching upto 5% of your base salary
• Life insurance
• People Development Allowance to help you in your role or in your wider career aspirations
• A long term disability policy
• An Employee Assistance Program
• Dependent Care FSA
• Pet Insurance

As well as looking at your work-life balance:

• Work from Anywhere - visit family or extend your holiday by working abroad in approved countries for up to one month each year
• 2 annual volunteer days - so you can help a charity or good cause of your choice
• 2 personal days - for when life throws you a curveball
• Summer Fridays - so you have more time to enjoy the weather

And finally, real-time rewards which concentrate on outstanding performance and teamwork using our colleague-to-colleague recognition programme. Watch your points grow and spend them on:

• Gift cards for major retailers including Amazon and H&M
• Donations to charities
• And more!
• Savings on hotel stays worldwide

To find out more about the benefits you will receive, follow the link below and select your local office: https://sites.google.com/thirdbridge.com/people/your-benefits

The successful candidate must, by the start of the employment, have permission to work in the country they are applying.

We know that to be truly innovative, we need to have a diverse team around us. That is why Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway and we will be happy to consider your application.