Travel Coordinator Jobs

Responsibilities:

Serves as a primary point of contact between crewing department and vessels (Local and Internationally), In house departments to coordinate and confirm all travel needs for Sapura office based employees, crews and vendors (When contractually mandated) around the world.

To expeditiously assist with all travel-related crew activities to and from the job site including:

-Manage (create, update/revise/reinstate) the Traveler Profile System provided by the official travel agency to include:

· Name as shown in Passport (for international travel)

· All passport-related information

· Surname/First Name/Middle Name (extremely important for international travel)

· Date of Birth (DOB)

· Gender

· Nationality

· Passport Number

· Passport Issued and Expiry dates

· Email address and Telephone Number

· Seating and Special Meals Preference

· Frequent Flier Numbers

· Known Traveler Number/Global Entry Number

· Visas Details (Country — Issue/Expiration Dates - # of Entries)

-To work with the crewing manager and coordinator(s) to prepare the crewing mobilization and demobilization matrix

-To work with matrices and the requirements within to ensure reporting is accurate

-Request and review of detailed itineraries for submission to crewing coordinators/travelers (whichever is applicable per policy and procedural requirements)

-Assist in day-to-day travel operations including tracking of passengers, their luggage, and other related services Ensure all travel is in line with corporate travel policy

-Daily communication (as needed) with any internal department, vessels’ teams and, ground agents to ensure travel information is current and accurately submitted

-Submits itineraries requiring in-transit hotel room to crewing manager for review, approval, and processing

-Assist with reviewing and correcting weekly and monthly reports travel-related project/cost centers for crewing manager review and submission to accounting

-Assist in maintenance and organization of internal travel documentation

-Perform any other duties assigned by the crewing manager

-Compile visa information for release to Sapura employees/crews, vendors, and to process visa requests

Professional Education

-College Bachelor's Degree or field-related experience

-Executive level experience

-Accounting experience (including reconciliation of accounts)

Skills

-Proficiency with Word, Excel, Outlook, PowerPoint, etc.

-A motivated self-starter, but also a good collaborator

-Attention to detail and having the ability to manage your time to meet deadlines is critical

-A team player and handle working with multiple production departments

-Must understand the business dynamics of the travel logistics

-Planning and organizational skills

-Ability to make recommendations and suggestions for efficient and effective departmental activity