Talent Strategy And Support Associate

Human Resources and Talent Strategy

• Interview, provide orientation and training of new substitute teachers
• Write contracts for new employees, employee renewals, etc.
• Co-Screen applicants and recommend resumes for further review
• Create contracts for TES employees
• Assure candidate follow up is timely and appropriate
• Create data reports to assist in being data-driven in all hiring choices
• School website communicates appropriately to candidates and to parent stakeholders about candidates
• Assure license renewals are conducted properly and in a timely fashion
• Track staff certification/license processes
• Co-coordinate all recruitment and talent goal-setting and planning processes.
• Organize and coordinate candidate phone screenings, interviews, etc.
• Coordinate and organize in-person interviews, including preparing materials for the hiring team
• Notify staff of licensure tests, deadlines, etc.
• Oversee and Liaise for all employee marketing efforts: work with DEC to:
• Hire, coordinate and supervise substitute teachers
• Co-create talent and recruitment calendars, strategies, benchmarks, goals
• Conduct staff exit interviews
• Assist DBO with collecting financial paperwork
• Assure clear and inspiring role descriptions are used
• Work alongside DBO to assure staff salaries are accurate
• Supervise/check-in with substitute teachers while they sub at school - check in with regular staff about the subs
• Assure job postings are up to date and accurate
• Creation of retention statistics presentation and determination of high-yield staff recruitment sources
• Conduct phone screenings and reference checks as required
• Assure all new candidate paperwork is turned in, processed and organized.
• Create reports for administration and board about reasons staff leave and collaborate in suggesting methods to retain high-quality staff
• Create a working knowledge of the latest certification/license requirements
• Communicate with NCDPI regarding licenses
• Create/Maintain a list of new markets for staff and deploy relationship builders as needed
• Process licenses at the school level
• Post or remove postings as necessary
• Monitor and help ensure that all teachers maintain current certification/licensure
• Coordinate background checks for new hires
• Track and organize all employment agreements

Support

• Reordering books for ELA teachers
• Google Calendar
• Transition ELA books (ie. Q1 books for Q2 books) for staff
• Coordinate with school photographer to schedule student photos (fall/spring) and create schedule for classes
• Serve as a liaison between the outside tech who serve TES and the students/staff
• Inventory Curriculum and prepare orders as necessary
• Check in/out BOY and EOY all staff computers and other devices
• Coordinate events that help staff feel cared for and connected
• Help organize and prepare Fabulous Fridays, staff lunches, EOY/BOY celebrations
• Other Random Support Areas:
• Tech Support
• Listen to staff questions and refer staff to best person for answer
• Coordinate Substitute Teachers for Staff
• Social Media
• Support the DEC by maintaining a tracking system for CEU’s earned by staff at TES
• Maintain spreadsheets of all staff absences
• Prep: Packets, binders, materials for Professional Development
• Create and maintain spreadsheets, organizing all staff and student devices including but not limited to staff computers, student chromebooks and iPads
• Track CEUs earned by teachers at our building
• Science and Engineering Kits: Create spreadsheets or other records of school owned kits.
• Prepare print-outs of CEUs for teachers at the end of employment
• Label and organize all staff and student devices
• Help onboard new TES board members (background checks, paperwork, etc)
• Support the TES Board
• Coordinate with the parent group TESCA to help with staff appreciation events
• ELA Books
• Post approved board minutes on the TES website
• Administrative Support for the DEC in the following areas:
• Keep track of fuel in the TES buses, fill up with gas when needed. Keep track of bus key sign-out.
• Stamp new books that are ordered
• Work with teachers to inventory kits for necessary item re-orders and re-order materials as required
• Scheduling for staff training, staff travel, staff appointments, etc.
• Help clean spaces when staff leave to prepare for new staff
• Update approved policies on TES Master Policies List
• Support events for staff appreciation such as staff lunches, etc
• Maintain a substitute teacher database for schedules and payroll
• Staff support
• Create posts for the school’s Facebook/Instagram account
• Check in/out FOBS to staff
• Invoice students for lost books
• Website Updates
• Recognize staff birthdays (send an email, etc.)
• Go to the grocery store, coffee shop, flower shop, etc to get staff appreciation items.
• Help cover class recesses when needed
• Direct support to the Director of Education and Curriculum in on other support activities as required
• Be available early in the morning to text for substitute teachers
• Contribute to updating all areas of the website
• Recognize staff who leave/retire
• Celebrate and organize individual staff milestones (marriages, baby arrivals, National boards achievements)
• Help with arrival and dismissal procedures of students
• Keep google calendars for the school updated: internal staff calendar, TES public calendar (linked to website)
• Help book visiting events for the school (Duke Energy)
• Materials: organize ordering of curriculum materials needed by teachers
• Give back-up support at the front desk/nursing when needed (Give the nurse a lunch break)
• Identify tech related issues caused by students (broken screens, etc) and send fee letter to families
• Math, Second Step, Step up to Writing, etc.
• Ensure teachers are using spreadsheets to sign out books
• Report staff issues to the DEC
• Have a major understanding of the master schedule and use that knowledge to create best schedules when there are staffing shortages
• Prepare Form E’s for teachers at the end of employment