Staffing & Event Coordinator Jobs

Brand Besties – Staffing & Event Coordinator

We bring your brand to life—face-to-face.

When it comes to creating memorable, meaningful experiences around your brand, you need more than impeccable design and a good-looking camera-ready opportunity. You need connection. You need community. You need a beautiful, warm and convincing team of people to back your brand’s identity with thoughtful attendee experience.

And that’s where Brand Besties comes in. Trusted for more than a decade by innovative leaders and brands in the event industry—Brand Besties is your go-to partner for branded event staffing, guerrilla marketing campaigns and experiential activations.

No matter where you are in your event planning process, we’ve got your back.

About the Position – Staffing & Event Coordinator, Remote

Are you passionate about connecting with individuals across different platforms and bringing them together to create meaningful experiences? If you love managing relationships from their inception, recruiting, training, and placing individuals in exciting roles, then this position might just be perfect for you.

As the Staffing & Event Coordinator, you will play an integral role in the growth and success of Brand Besties. Your mission is to identify, recruit, and manage our Field Besties, and handle staffing logistics of our client's events. Your knack for problem-solving will be essential in identifying potential challenges related to staffing budgets, resources, and timelines, and taking swift action to resolve them.

In this role, you will be required to navigate and utilize a variety of social platforms to reach out to potential talent. This could involve reaching out to models, actors, artists, students in sororities, or simply anyone who fits our brand. Being comfortable tapping into your personal networks will be essential, as is a natural inclination to pitch our business to potential new recruits.

Furthermore, you will oversee the hiring and scheduling of freelance event staff, which include brand ambassadors, promotional models, hostess, event managers, spot savers, you name it! . Your ability to juggle multiple projects simultaneously will be crucial, as will your attention to detail, as you ensure all staff members are adequately prepared for their events, arrive on time, and accurately log their working hours.

Your role will involve a significant amount of project management and schedule coordination. Despite working remotely, maintaining a flexible schedule will be necessary due to the nature of our industry. Meeting deadlines and adhering to project timelines will be a top priority.

Moreover, we currently have a manual payroll reporting process for all the Field Besties we work with across the country. You'll need to have a strong grasp of this process and be able to handle the responsibility of tracking payroll and people's time.

Why You'll Dig This Gig

We at Brand Besties believe in creating unforgettable brand experiences that build genuine connections. As our Staffing & Event Coordinator, you'll be an essential part of bringing people together to create these experiences. The role requires a great deal of coordination, organization, and attention to detail behind the scenes. But seeing it all come together will be worth it.

Looking for:

• Ability to work independently and drive results with minimal supervision.
• Able to work nonstandard work hours and weekends as required.
• Strong sense of urgency, ability to work in a fast-paced, ever-changing environment.
• Familiarity with various social media platforms for recruitment purposes.
• Experience or familiarity with tracking payroll and managing project timelines.
• Exceptional interpersonal and communication skills.
• Proven track record of sourcing candidates directly or managing people.
• Experience in the marketing/advertising/agency industry preferred.
• 3+ years of relevant staffing, recruiting, or agency experience preferred but not required as we train the right person for this role
• Curiosity of federal and state employment laws.

Compensation:

We value our team and we believe in paying people for the great work they do. For this position, we're offering a competitive salary range between $45,000 and $58,000 per year, depending on experience and qualifications.

At Brand Besties, we're excited to invest in your growth, success, and satisfaction because we know that happy, fulfilled team members make our company thrive.

The ideal candidate will have a foundation in customer service, recruiting, HR, or event coordination. If you're looking to build a career with a human-first company, this is a fantastic opportunity.

By joining us, you'll be working cross-functionally with the management team to lead Brand Besties onward to continuous growth and success. If this sounds like the role for you, we can't wait to meet you.

Interested in becoming a part of our team at Brand Besties?

Please submit the following:

Cover Letter: We value enthusiasm and individuality. This is your chance to share with us why you are interested in this role, and how your experiences make you the best candidate for the job. Don’t hesitate to share any personal experiences or stories that align with our brand values and the role you're applying for.

Resume: Please submit an up-to-date resume detailing your past experiences, skills, and education. Make sure to include any relevant experiences that showcase your abilities in staffing, recruiting, or event coordination, especially within the marketing/advertising/agency industry. Any proficiency in using social media platforms for recruitment should also be highlighted.

Professional References: Please provide 1-2 professional references. We may contact them to better understand your qualifications and work ethic.

To apply, please email the above documents with the subject line “Application for Staffing & Event Coordinator - Your Name” to [email protected].

The deadline for application submissions is July 21 2023.

Please note that due to the volume of applications, only shortlisted candidates will be contacted for an interview. Thank you for your understanding, and we look forward to reviewing your application

**If you are excited about the mission and don't see a job that aligns with your world class skill set, please send us an email!

**And just a heads up – if you decide to snoop around our website, keep in mind that we're in the exciting process of rebranding! Our current look at www.brandbesties.com is only the tip of the iceberg. We promise, there's a whole lot more awesomeness beneath the surface waiting to be unveiled. So, don't be a stranger, keep an eye on us!