Staff Accountant/Accounts Payable

General Purpose

Responsible for providing financial, administrative, and clerical services in order to ensure effective, efficient, and accurate financial operations. Handles the Club's Accounts Payable functions including purchasing, processing invoices, distribution of payments, and maintenance of records.

Essential Duties

• Collect W-9 for all vendors and Certificates of Insurance (COI) for vendors performing work on Club premises
• Approach all interaction with Members, guests, and colleagues in a courteous, service-oriented manner
• Help promote a safe work environment in all facets of the operation
• Attend trainings and meetings as required and requested
• Act as a back-up to HR in the processing payroll
• Resolve account discrepancies by investigating documentation, issuing adjustments and/or requesting stop payments on checks
• Prepare ad hoc and analysis reports as needed
• Assist with general ledger month-end close process by recording recurring journal entries and the preparation of financial statements
• Prepare month-end accruals based on outstanding invoices
• Manage bi-weekly check run including scheduling payments, obtaining proper signatures, and preparing checks for distribution
• Process affiliated country club invoices for payment
• Maintain supplier files in accounting system including new supplier approval and set- up
• Verify vendor tax ID numbers and insurance information
• Perform other duties as assigned from time to time by the Controller
• Participate in annual financial audit and assist auditors with all applicable requests
• Ensure all invoices for Goods and Services are processed, coded and reported accurately on a timely basis with required documentation and approvals.
• Responsible for Club's purchasing needs as requested including office inventory
• Issue year-end 1099s to vendors
• Assist in the preparation of monthly reconciliations for bank accounts, prepaid expenses, and accruals
• Handle all vendor inquiries and reconcile vendor statements
• Remain attentive, friendly, helpful, courteous, and respectful to Members, guests, managers and fellow employees at all times

Experience And Education

• Hospitality experience preferred
• Club Essential software experience preferred
• Basic knowledge of payroll software and processes
• Bachelor's degree in Accounting, Finance or Business preferred or 5 years related experience
• Minimum of two years accounting experience with a full understanding of financial operating systems and procedures

Physical Requirements

• Frequently sits for prolonged periods of time to accomplish completion of administrative tasks
• Ability to push, pull, carry, and lift at least 20 pounds
• Ability to withstand continuous repetitive motions
• Ability to climb stairs, balance, stoop, kneel, crawl, crouch, bend, stretch, twist, and reach
• Primarily works indoors

Benefits

• Flexible Schedule
• Employee referral program
• Employee Discounts on Food and Merchandise
• 401k with Club Match
• Eligible for Club Scholarship program
• Employee Meals Daily
• Work at a great location with great people!

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Posted by ApplicantPro