Scheduling Coordinator Jobs

We are in search of a Scheduling Coordinator for our Scottsdale office (this is a hybrid role). This position plays a critical role for the organization by efficiently managing and coordinating all scheduling activities related to candidate interviews, client meetings and more. As a Scheduling Coordinator, you will be responsible for maintaining an organized and streamlined scheduling process, ensuring that all internal Recruiters, candidates and clients all have a smooth and efficient experience.

Responsibilities:

• Collaborate with other team members to streamline processes and improve overall efficiency.
• Help in organizing and maintaining candidate and client files, ensuring confidentiality and data protection.
• Assist with general administrative tasks, such as taking notes on client calls, responding to emails, managing documentation and more.
• Update and maintain accurate records in ATS of any updates and/or changes in scheduling.
• Ensure all relevant parties have access to up-to-date schedules and calendars.
• Utilize Microsoft Outlook manage calendars and appointments efficiently.
• Coordinate candidate interviews (Schedule interviews between candidates and Recruiters as well as between candidates and Clients) across all time zones.

Requirements:

• Outstanding communication skills, both written and verbal, with the ability to interact professionally with clients, candidates, and team members.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Excellent organizational and time management skills with the ability to multitask effectively.
• High level of professionalism, integrity, and discretion when handling confidential information.
• 1+ years experience as a Scheduling Coordinator, Administrative Assistant, or similar role, preferably in the Staffing industry or in Recruiting.
• Strong attention to detail and accuracy.