Rrc - Administrative Assistant Iv

The Railroad Commission of Texas is the state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry, and surface mining operations. You can find more details about us on the Railroad Commission of Texas’ website here https://www.rrc.texas.gov/about-us/.

To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including:

• Wellness and Exercise Leave
• Tuition Reimbursement
• 401(k), 457(b) and Roth
• Health premiums 100% paid for full-time employees
• Generous paid time off including vacation, sick time, and holidays
• Career development programs/opportunities for advancement
• Flexible work schedules
• Telework options for eligible positions
• Retirement pension with match

For a complete list of our total compensation package please visit our website at https://www.rrc.texas.gov/about-us/jobs/. To view benefits available to all State of Texas employees visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance

General Description

The Railroad Commission of Texas seeks an Administrative Assistant to provide a high volume of highly complex (senior-level) administrative support and customer services work for the Surface Mining and Reclamation Division. This position will provide an opportunity to work with coal and uranium mines in the State of Texas alongside a team of dedicated administrative and technical staff of various professional backgrounds. The ideal candidate enjoys learning, working as a team under pressure to meet statutory deadlines, assisting in helping the division excel in all areas, is friendly, professional, dependable, detail oriented, and enjoys advanced problem solving. This position will perform other advanced clerical tasks as needed; communicate with internal staff and external individuals in a wide array of matters concerning the applicable rules and procedures. Works under general supervision, with occasional limited latitude for the use of initiative and independent judgment. This is an office-based position.

Essential Job Duties

• Performs all work with high accuracy while working under pressure to meet deadlines.
• Format, finalize and archive complex memoranda, letters, technical analysis documents, and inspector reports for staff.
• Answer incoming calls for the divisions main phone line and refers callers to the appropriate personnel.
• Assist the Division Director’s Executive Assistant, when needed.
• Facilitate distribution of all incoming and outgoing time sensitive correspondence.
• Perform additional related essential tasks as assigned, to maintain workflow.
• Assist section manager with data entry in the Surface Mining Permitting and Inspection project tracking database.
• Transmit documents for signatures through DocuSign.
• Process mail merges.
• Work closely with and backup the division Records department.
• Effectively communicate and work as a team to meet goals and deadlines.
• Use high accuracy and multitasking skills to combine correspondence, collate, mail, email, and distribute correspondence internally and externally.

Position may require some travel.

State Classification #: 0156

State Classification Title: Administrative Assistant IV

Salary Group: A15
Military Occupational Specialty Codes (MOS):
Army – 15P, 56M
Navy – 641x
Coast Guard – 360, YN
Marine Corps – 0111
Air Force – 3A1X1
Additional Military Crosswalk information can be accessed at:
http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Minimum Qualifications

• Proficient with Microsoft Word and Excel
• Four years of progressively responsible experience in business office practices and procedures.
• Must live in the Austin area.
• High school diploma or GED.
• Professional office administrative and customer service experience.
• Advanced experience in processing correspondence and tasks in a detailed and time sensitive manner.
• Excellent verbal and written communication skills, and team oriented.
• Attention to detail and perform with a high level of accuracy.

• Must be willing to work 8AM-5PM, Monday through Friday in the office

• Valid Texas Drivers License and good driving record.

Preferred Qualifications

• Proficient and advanced experience with MS Word, Adobe Pro, and Outlook.
• Knowledge of Railroad Commission of Texas rules and regulations.
• Knowledge of state regulatory or business office practices and administrative procedures.

Knowledge, Skills, and Abilities

• Working knowledge of high-school level mathematics and business writing.
• Knowledge and ability to follow professional protocol.
• Working knowledge of a telephone switchboard or console.
• Maintain a high level of accuracy and attention to detail.

• Advanced skills to operate a Windows-based computer

• Advance skills in Microsoft Office (Word, Excel, Outlook), and other databases.

• Skills in organizing files and information with high level of accuracy.
• Skills in operating standard office equipment.
• Skilled in effective use of grammar, spelling, reading, and comprehension.

• Ability to accurately file documents, retrieve and pack files.

• Ability to keep a positive attitude and easily adapt to change.
• Ability to establish and maintain a professional working relationship with others.
• Ability to work effectively on a team, individually and as a member.
• Ability to follow oral and written instructions.
• Ability to be punctual, and dependable to maintain regular attendance.
• Ability to stoop, reach low and high, push, and pull heavy file drawers and/or cart
• Ability to follow processes, procedures, and adapt to change
• Ability to exercise professionalism, tact, and courtesy at all times.
• Ability to listen, understand, and relay material clearly and concisely, both orally and in writing.

• Ability to lift, carry and move up to 30 lbs.

Work Hours and Telework: Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternate schedules for employees, as long as it does not adversely affect operations and service levels, and standard hours of operation are maintained. The Commission may also offer telework based on the agency’s approved Telework Plan. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

Remarks: There is one available position. Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer.

THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING. Résumés are not accepted in place of completed applications.

Due to the high volume of applications we do not accept telephone calls. Only candidates selected for interview will be contacted. Notifications to candidates are sent electronically to the email address you provide.

The Railroad Commission of Texas is an Equal Opportunity Employer and does not
discriminate on the basis of race, color, national origin, sex, religion, age
or disability in employment or in the provision of services.
The Railroad Commission of Texas is a tobacco-free workplace.