Research Coordinator – Asthma Program

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Field of Research: Asthma
Funding sponsors: NIH, Foundations
JOB SUMMARY
This is a full time (1.0 FTE) research coordinator position for asthma research program at the University of Washington Division of Pulmonary, Critical Care & Sleep. The job of the research coordinator will be to recruit study subjects for research studies, determine eligibility for studies, schedule study appointments and data collection for the research program. Recruitment methods include advertisements through research websites, online and print periodicals and social media. The coordinator will oversee research billing compliance, maintain Institutional Review Board documents, modifications, and status reports. A key aspect of this position is extensive communication with multiple members of the research team, including physicians, respiratory therapists, and laboratory staff.
The University of Washington's Division of Pulmonary, Critical Care and Sleep Medicine is home to a well-established asthma research program that focuses on the pathobiology of asthma. Principal Investigators are conducting several studies based on samples collected from the sputum, airways, and blood in association with detailed clinical data generated from this research. The Research Coordinator will routinely work with research teams comprised of clinicians, scientists, post-doctoral trainees, and collaborators. Funding sponsors include both federal and non-federal entities.
Research Study Coordinator training is required because this position will work with clinical research involving human subjects within UW Medicine. The training requirement for this position includes UW Medicine-specific and general training such as Good Clinical Practice, HIPPA, biosafety, etc. and will be provided during position onboarding.
Primary work locations: South Lake Union campus, UWMC-ML
DUTIES AND RESPONSIBILITIES

Facilitate the recruitment, enrollment, and retention of study subjects.

Conduct structured interviews over the phone to determine eligibility for the research.

Schedule and coordinate study subject visits at the University of Washington Pulmonary Diagnostic Center, the UW Pre-operative and operating room, and the Seattle Asthma and Allergy Research Center.

Conduct monitoring for adverse events through a structured phone interview.

Assist with data management and maintenance of confidential health records.

Assist with the management of IRB applications.
The specific duties are divided as follows:
Patient Management (40%)

The coordinator will be responsible for recruitment and enrollment of eligible research subjects. This entails obtaining informed consent and coordinating biological sample collection (e.g. respiratory samples, blood). The coordinator will be responsible for interacting closely with clinical providers to ensure patient safety and protocol adherence.
Study Management (40%)

The coordinator will be responsible for implementing research procedures that meet the objectives of each study and ensure compliance with all aspects of institution and sponsor regulations pertaining to clinical research in human subjects. Specifically, the coordinator will be responsible for drafting and maintaining Institutional Review Board documents, modifications, and status reports; maintaining procedures for protocol implementation to ensure that research execution meets Good Clinical Practice guidelines; designing, revising, and completing research instruments (e.g. case report forms) as necessary to ensure quality data is captured that satisfies research objectives.
Specimen Processing and Management (10%)

The coordinator will be responsible for assisting with processing human biospecimens (e.g. respiratory samples and blood) in accordance with established protocols. The research coordinator will track available human subject biospecimens in existing REDCap and sample management databases and confirm that all specimens have been obtained in compliance with approved consent process.
Analysis and Reporting (10%)

The coordinator will be responsible for preparing interim reports for Principal Investigators to ensure that each project is moving toward timely completion. These analyses and reports may be used as part of publications, Sponsor reporting, Institutional Review Board reporting, or new grant applications.

May direct the work of student helper, research assistant, or research trainee.
MINIMUM REQUIREMENTS

Bachelor's degree in healthcare management or similar field of study with up to 1 year of relevant experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS

Must be willing to work directly with patients with and without asthma and handle biospecimens.

The individual must have excellent verbal, written and interpersonal communication skills.

The individual must have demonstrated problem-solving skills, strong detail orientation, and ability to adeptly manage multiple priorities and timelines.

Due to the multi-disciplinary nature of the research, the coordinator must have the ability to work within a variety of organizational systems.

Experience with lung and airway research is desirable.

Experience using newer methods of recruitment including social media.

Clinical research and data management experience strongly preferred.
Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.