Research Coordinator 1, Family Medicine: Research

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Family Medicine
This opportunity is for a research coordinator who will support research efforts that promote health equity by helping to transform and optimize the delivery of care. Many of the studies take place in partnership with clinics across the Pacific Northwest by testing and implementing evidence-based treatments in primary care, improving quality improvement capacity within practices and leveraging electronic health records to improve health. Research projects will include, but are not limited to, studies in integrated mental health, addiction, chronic health conditions, loneliness, and multisite trials. Multiple projects may be in progress simultaneously, with the expectation of additional projects in the future. The research coordinator will work under the supervision of a senior research coordinator and contribute to the research agenda of two investigators, Dr. Sebastian Tong, a family physician, and Dr. Kari Stephens, a clinical psychologist and the Research Section head.
Position Complexities:
The position involves coordinating and supporting the research and operational functions for several research studies. Specific complexities include:

Following study protocols and investigative procedures to accomplish research goals under the guidance of a senior research coordinator and tracking and monitoring progress for multiple projects simultaneously

Communicating directly with participants in a professional and personable manner through multiple media and tracking participant progress throughout the research cycle: recruitment, screening, consent and data collection

Designing participant outreach materials for diverse sets of audiences and interacting with large numbers of participants throughout the course of a study

Liaising with clinical sites and collaborating institutions to facilitate participant recruitment, collect data, meet research milestones and fulfill reporting requirements

Coordinating administrative planning with faculty and senior research coordinators leading projects, e.g., scheduling and coordinating meetings with stakeholders, taking notes, and drafting communications

Providing support to faculty, staff and trainees (including postdocs, residents and medical students) across multiple domains: post-award by assisting with submitting for approvals for general purchases and payment of research participants

Drafting portions of new IRB applications for additional grants and coordinating timely submission of materials with senior team members

Providing support for presentations, and publications by drafting text; creating tables, figures, and charts; conducting literature reviews and providing appropriate referencing to existing literature
DUTIES AND RESPONSIBILITIES
The Research Coordinator position is crucial for ensuring that UW School of Medicine stays abreast and contributes innovative research to the vital fields of integrating behavioral health, loneliness, chronic pain and substance use disorder care in primary care and implementation of evidence-based practices in primary care.
80% of the time

Support overall coordination of research studies with assistance from a senior research coordinator.

Coordinate day-to-day research operations including participant recruitment, data collection and analysis, stakeholder engagement and tracking research milestones.

Coordinate regular research and team meetings, including scheduling, assisting with preparation of agendas and taking minutes.

Follow timelines and project plans and utilize project management software to monitor activities and progress.

Draft portions of institutional review board applications and modifications.

Create outreach materials and manage communications with large numbers of research study participants.
10% of the time

Coordinate internal and external communications.

Liaise between the project teams and the sponsors or other partners and stakeholders and facilitate connections between collaborators and clinical sites.
10% of the time

Participate in the development and editing of manuscripts, posters and presentations.
MINIMUM REQUIREMENTS

Bachelor’s degree in relevant field of study or equivalent experience

2-3 years’ work experience
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS

Proficiency in standard workplace computer programs such as Microsoft Office, Excel, Outlook, PowerPoint

Excellent interpersonal and communication skills needed to communicate regularly with large numbers of stakeholders
DESIRED QUALIFICATIONS

Experience or interest in primary care practice-based research

Experience with community outreach in a healthcare setting and/or research participant recruitment

Experience with project coordination

Fluency in Spanish

Proficiency in content creation software, such as Canva

The research coordinator shall work in a collaborative environment with staff and faculty members within the UW Department of Family Medicine Research Section as well as with researchers and staff from other UW departments and organizations outside the UW.

The team currently has a hybrid structure with team split between the office and remote work. 100% remote work is not anticipated.

The research coordinator must be able to work independently and collaboratively with a variety of faculty investigators and staff members from multidisciplinary backgrounds on projects.

The research coordinator shall be supporting research faculty as well as experienced staff collaborators.
Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.