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Recruiting Coordinator
Recruited by Foster Farms 1 year ago Address , Livingston, 95334, Ca $71,000 - $84,000 a year

Recruiting Assistant/Processor

Company

Cajun Industries
Address , Baton Rouge, 70817, La
Employment type
Salary
Expires 2023-07-28
Posted at 11 months ago
Job Description
More information about this job:
Overview

The Recruiting Assistant will assist the recruiting department by performing receptionist, processing, administrative and clerical support duties.

Required Experience and Skills:
  • Two to five (2-5) years of related experience and or training; or equivalent combination of education and experience.
  • Ability to read and interpret documents such as employment forms, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before prospective employees and applicants or employees.
  • Excellent organizational and time management skills.
  • Bilingual not required but a plus
  • High school diploma or general education degree (GED)
  • Proficient with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
Responsibilities

  • The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.
  • Perform Assistant Recruiter duties as required
HR Administration / Onboarding Related Duties:
  • Ensure all paperwork is scanned into electronic management system.
  • Ensure completion and compliance of all onboarding requirements.
  • Notify recruiting manager of any potential issues with the new hire.
  • Distribute directions to work location/jobsites, distribute PPE where applicable, and distribute employee handbook and ethics policy.
  • Filing and other administrative duties as assigned.
  • Follow up with candidates on completion of the required documentation.
  • Review and approve new hire/re-hire submissions.
  • Communicate with supervisors/jobsites regarding status of manpower requests.
  • Act as a liaison between candidate/recruiting/accounting and HR for all onboarding documentation for hires and terms.
  • Organize and maintain recruiting team site records.
  • Administer onboarding package to new hires and maintain documents for new hires.
  • Follow up with employees and manager to collect and update paperwork.
  • Create and maintain personnel records.
  • Work with recruiting team, orientation trainer and manager to coordinate and facilitate new employee orientations and interactions.
  • Compose and type routine correspondence.
  • Administer the set-up of new hire alerts and starts/terminations.
  • Assist with internal audits and monthly compliance tracking.
  • Overflow work from recruiting team members.
  • Administer applicant tracking and onboarding systems.
Receptionist Related Duties:
  • Assist applicants apply online at the reception area kiosks.
  • Provide basic and accurate information in person and via phone/email.
  • Arrange conference calls.
  • Direct applicants to the appropriate person and office.
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor log book, issue visitor badges).
  • Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings.
  • Answer, screen and forward incoming phone calls.
  • P-vault all required documents.
  • Direct applicants to apply online.
  • Order hiring center’s supplies and keep inventory of stock.
  • Schedule new employees for needed Safety Council courses.
  • Maintain call in log and distribute to all recruiters daily.
  • Receive, sort and distribute daily mail/deliveries.
  • Coordinate appointments for recruiting department employees.
  • Greet and welcome guests/applicants as soon as they arrive at the office.
  • Prepare outgoing mail and correspondence.
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
  • Set up new employees for drug screens and physicals.
Qualifications

Physical
  • Will need to be able to perform sedentary work
  • Occasionally required to lift up to 25 pounds
  • Subject to repetitive use of hands/arms
  • Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel
  • Vision requirements include close vision, distance vision, and ability to adjust focus
  • Regularly required to talk or hear
  • Frequently required to walk, sit, and reach with hands and arms
Mental
  • Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy
  • Must be able to concentrate amid distractions and remember details
  • Must have the ability to direct others and communicate effectively with other management/ supervision
  • Ability to use math/complete calculations
  • Ability to use computer, keyboard, telephone and other office devices