Receptionist/Administrative Assistant Jobs

General Summary:

The Receptionist & Administrative Assistant offers administrative and clerical support for the Company’s office, and acts as an on-site liaison for the Human Resources Department.

Essential Duties:

• Maintains the strictest confidentiality of personnel-related information
• Greet, welcome, and direct guests as soon as they arrive at the office, ensuring all employees, vendors, and guests are welcomed with a positive demeanor
• Oversees the completion of applications for parking transponders and office access cards; acts as a liaison between property management and the Company for communication regarding such items
• Provides clerical support to the Human Resources Department
• Ensure the tidiness and safety of the office is maintained at all times
• Opens and delegates personnel-related mail and packages for the Human Resources Department
• Ensure the office is fully stocked with office, kitchen, and bathroom supplies. Also ensures there is an adequate supply of employee appreciation items
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items to the appropriate in-office departments
• Manages relationships with office vendors to ensure maintenance and housekeeping functions are scheduled and carried out as appropriate; acts as the main point of contact for third party vendors that provide services to the office
• Assists the Human Resources Manager with event and meeting planning for the Company
• Answers, screens, and directs phone calls to staff; takes messages and relays them as appropriate
• Acts a liaison for in-office staff and the Human Resources Department, directly sensitive personnel matters to the appropriate party in the HR Department
• Receive and mail payroll checks, documenting tracking numbers for each mailed item and providing them to the applicable employees
• Ensures that workstations are set up and prepared for newly hired in-office staff
• Reports safety concerns regarding the integrity of the office to the Human Resources Manager and assists in addressing them
• Assists with Human Resources related functions and projects as assigned

Other Responsibilities:

• Attend training and department meetings
• Continuously improve through feedback
• Other duties as assign

Job Specifications: (Knowledge, skills, abilities and experience normally required for competent performance)

Knowledge And Experience

• Minimum 2 years of relevant office experience preferred
• High School Diploma or GED required

Skills And Abilities

• Ability to be resourceful and proactive when issues arise
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Solid written and verbal communication skills
• Excellent organizational skills
• Proficiency in Microsoft Office Suite
• Multitasking and time-management skills, with the ability to prioritize tasks
• Professional attitude and appearance
• Proven work experience as a Receptionist, Front Office Representative or similar role

Compensation: Starting at $16-$18 per hour, Dependent on Experience

Alleviate Financial Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

All candidates must pass a post-offer pre-employment criminal background check.

Powered by JazzHR

ia9OcFV8ug