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Receptionist Jobs
Company | ConocoPhillips |
Address | Midland, TX, United States |
Employment type | FULL_TIME |
Salary | |
Category | Oil and Gas |
Expires | 2023-08-08 |
Posted at | 10 months ago |
Who We Are
- Perform daily reception functions demonstrating proper discernment and discretion about business matters
- This position will also support mailroom operations by ensuring safe delivery, receipt, and processing of all parcels within the assigned facilities to support the business needs
- Serve as the official host/hostess to all visitors at the ConocoPhillips Midland Deauville Office contributing in a way that ensures a positive first impression of the company
- Authorize point of contact and enforce security and access control procedures
- Provide daily and monthly reporting on guest statistics
- Assist with the coordination of conference room reservations and special events
- Announce the visitors by contacting the employees/host requesting an escort to their desired locations
- Work closely with site security staff attending the garage visitor gates to expedite unregistered guests
- Assist with the coordination of office moves
- Process telephone guest registration requests when necessary, from employees
- Preparation of FedEx/UPS/services labels
- Manage the issuance and retrieval of access cards issued to authorize visiting employees
- Place orders for standard office supplies and special requests
- Issue the appropriate pass and control visitor access to office areas escorted by the host
- Maintain and gather data metrics to support the activities of mail operations
- Answer, screen, and route incoming calls
- Implement and monitor the usage of the access control (turnstile) through the optical portals
- Safe operation of company motor vehicles and following all traffic laws and speed limits while driving
- Receives and distributes incoming mail, interoffice, and packages
- Carry out the company security policies and procedures as needed
- Performs invoice preparation for scanning
- Maintain postage machines/postage requests and supplies
- Greet and assist guests with introductions and working effectively with employees to project the best possible image of the company
- Manage and provide mentorship to employees in using the defined visitor management system
- Assist employees with reserving the conference rooms and direct employees and guests to their designated conference rooms if needed
- Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee
- Intermediate level of proficiency with MS O365 applications: Excel, Outlook, PowerPoint, Word, SharePoint, and Teams
- Current valid driver's license
- 3+ years of experience in a reception/administrative support position
- Ability to master visitor registration system and specialized telecommunication equipment
- Delivers results through realistic planning to accomplish goals
- Ability to work under pressure within tight timelines
- Possess the ability to communicate clearly and effectively verbally and in writing
- Good Initiative and problem solving
- Takes ownership of actions and follows through on dedications by holding others accountable and standing up for what's right
- Responds inventively, flexibly and positively when faced with challenges and demands
- Able to handle delicate situations with grace and diplomacy
- Attentive to detail, especially for ensuring accurate and complete information is documented and disseminated
- Builds effective solutions based on available information and makes timely decisions that are safe and ethical
- Listens actively and invites new ideas for exchanged views, then influences and acts to drive positive performance and achieve results
- Builds positive relationships based on trust and strives to seek collaboration across organizational boundaries to achieve goals
- Good networking skills - builds/maintains effective working relationships
- Good judgment and high sense of accountability
- Planning, organizing and time management
- Possesses a strong positive attitude and demonstrated ability to initiate rather than react
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