Receptionist Jobs

Foley & Lardner LLP's Dallas office is currently seeking a Receptionist who will be responsible for providing professional, high quality service to clients, visitors and colleagues. The ideal candidate possesses excellent interpersonal skills, has impeccable customer service skills, superior computer skills, and enjoys meeting, greeting and assisting clients, visitors and colleagues. Must have a calm, methodical approach when working in a fast-paced environment and ability to handle multiple requests.

• Monitor EMS (Event Management System) and review daily reports on conference room schedules
• Order and handle catering for meetings, as needed
• Maintain and update visitor office welcome information
• Manually process same day conference room requests and cancellations. Contact Hospitality, AV, etc., as appropriate
• Greet clients and visitors, inform attorneys and/or staff of their arrival and follow up until the guest has been met and/or directs guest to appropriate meeting room
• Participate in and coordinate life safety committee
• Experience operating a multi-line telephone and basic working knowledge of office equipment and Microsoft Word
• Assist with office event planning
• Answer incoming calls and gives general (non-legal) information to callers, route calls to appropriate individual, transfer calls to other Foley & Lardner offices
• Alert the designated Office Services Assistant of visitor office setup for upcoming visitors
• Review and forward messages left in the after-hours voice mail
• Maintain a general knowledge of the firm, its legal functional areas and know to whom to direct calls within the firm
• Work effectively within a team environment
• Observe general reception area for security or emergencies; call appropriate supervisor in difficult situations
• Notify building management of maintenance issues and handle general work orders with the building, as needed
• Highly organized and detail oriented
• Afford hospitality to visitors while in reception area
• Excellent communication and interpersonal skills
• Provides general administrative support for the Dallas office
• Skilled in coordinating and managing multiple projects/assignments/priorities simultaneously
• Page individuals, as necessary
• Sends email to office for management and attorney visitors, as appropriate
• Proactive and result oriented
• Minimum of one (1) year of experience as a Receptionist or Administrative Assistant required; prior law firm or professional services experience preferred
• Ensure reception and switchboard areas are neat and orderly at all times
• High School Diploma or GED required
• Monitor conference rooms daily to ensure that they are presentable for the day’s meetings
• Sign receipts and routes incoming express deliveries and hand-delivered mail
• Validate clients/guests parking, as appropriate

Please note, we are not working with outside recruiters/agencies for this position.